Agenda, decisions and minutes

In respect of Minute 3 (South Cambridgeshire Local Plan), Councillor Dr. Tumi Hawkins reminded those present that she was the local Member for Caldecote which, potentially, could be affected significantly by the development of a new village at Bourn Airfield. In respect of the same Minute, Councillor Ingrid Tregoing reminded those present that she one of the local Members for Waterbeach, site of a proposed New Town.

In respect of Minute 6 (Heritage Guardianship Sites), Councillors David Bard and Kevin Cuffley, Ben Shelton and Ingrid Tregoing each represented a ward covered by the report.

As all of the above statuses as local Councillors were matters of public record, there were no declarations to declare, especially as Councillor Robert Turner was the only decision-maker present.

The Planning Portfolio Holder signed as a correct record the Minutes of the meeting held on 7 June 2016.

Appendices A, D and F are attached to both the paper and electronic version of the agenda. Appendices B, C, E, G, H and I are attached to the electronic version only (Appendix B will be uploaded as soon as possible after publication of the agenda). The electronic version of the agenda can be viewed by visiting www.scambs.gov.uk and following the links from ‘The Council’.

The Planning Portfolio Holder agreed the following recommendations to Full Council on 17 November 2016:

a)               To agree that the Proposed Modifications (Appendix A), including:

                                                                             i.                    That the proposal to prepare Area Action Plans for Waterbeach New Town and Bourn Airfield New Village, is replaced by a proposal to produce Supplementary Planning Documents, that the village separation policy wording at sub-section 3 and paragraph 3.37 be refined in the case of Waterbeach, and that necessary and consequential modifications are made to the Local Plan policies,

                                                                            ii.                    That changes are proposed to the Bourn Airfield new village Major Development Site boundary in respect of parcels 1, 2, and 5 only as shown on the map attached to Appendix A to the report from the Joint Director for Planning and Economic Development: that parcel 3 be rejected, and that parcel 4 br considered subject to additional wording relating to boundary treatment (such wording to be drafted prior to the meeting of Full Council on 17 November 2016; and

                                                                           iii.                    That land south of Cambridge Biomedical Campus as shown on the map attached to Appendix A is allocated as an extension to the employment site allocated in the submitted Cambridge Local Plan;

and the Sustainability Appraisal Screening (Appendix B), subject to any recommended changes by the Portfolio Holder, be submitted to the Inspectors examining the Local Plan;

b)               That delegated authority be given to the Joint Director of Planning and Economic Development to propose Modifications in respect to Travelling Showpeople to the examination consistent with the approach set out in paragraphs 51 to 53 of this report, in consultation with the Portfolio Holder. Any material changes to be brought back to Members for consideration;

c)               To agree that the documents attached to this  report as Appendices C to I are noted and submitted as part of the evidence base for the submitted Local Plan;

d)               To note that if recommendation (a)(i) is agreed, a report will be brought to the Planning Portfolio Holder meeting on 13 December 2016 to revise the Local Development Scheme to delete the AAPs and to also consider the most appropriate way to prepare the proposed SPDs;

e)               To agree that delegated authority be given to the Joint Director of Planning and Economic Development to make any subsequent minor amendments and editing changes, in consultation with the Planning Portfolio Holder.

The Planning Portfolio Holder considered a report relating to several further Proposed Modifications to the submitted Local Plan currently at independent examination. These Modifications were in response to new Government Guidance, legal advice, and new evidence and issues arising from the Examination.

The Planning Policy Manager summarised the report with the help of a PowerPoint presentation. She highlighted the following points:

•         Further planning guidance for new settlements – Waterbeach New Town, the new village at Bourn Airfield new allocation for employment land south of the Cambridge Biomedical Campus

•        Further planning guidance for provision for Gypsies and Travellers, and Travelling Showpeople

•        Greater Cambridge City Deal – monitoring the 1,000 additional rural exception site homes

•        Issues arising from SCDC's  statements for the Successful Communities and High Quality Housing examination hearings

Informing those present that South Cambridgeshire District Council’s (SCDC)specific examination Hearings were underway, the Planning Policy Manager reminded Members that the Climate Change hearing had already taken place. Hearings into the Successful Communities policies would start on 9 November 2016, and Hearings into Housing policies and village housing allocations would start on 29 November 2016. January and February 2017 would consider plan policies for Design Quality, the Natural and Historic Environment, and the Economy. Other hearings next year had yet to be programmed and would include the new settlements.

Following several Court cases on the issue elsewhere in the country, the Council had received legal advice that adding detail to its new settlement policies should be done through Supplementary Planning Documents (SPD) rather than Area Action Plans. The Planning Policy Manager explained that, while SPD’s could not allocate land for development or for significant change, they could address environmental, social, design and economic objectives  relevant to the attainment of the development and use of land allocated for development in the Local Plan.

The Planning Portfolio Holder invited comments in relation to the proposed new town north of Waterbeach, and proposed new village at Bourn Airfield.

In relation to Waterbeach, Councillor Ingrid Tregoing (a local Member) said that residents had expressed concern about the use of the word ‘approximately’ in stating the likely number of dwellings to be built. The anticipated green separation between the existing village and proposed new town to the north had already been lost and this meant that separation should not be referred to in the policy. She suggested that “…a maximum of… would be preferable to “…approximately 8,000 to 9,000 homes…’ as being more transparent. The Planning Policy Manager said that, as yet, there was insufficient evidence to determine the number of dwellings and that ‘approximately’ was more appropriate and consistent with the approach at Bourn Airfield. Following further discussion, including discussion about the new town’s potential impact on Denny Abbey, the Portfolio Holder read out comments from Councillor Peter Johnson (the other local Member), who had been unable to attend the meeting. Councillor Johnson’s concerns related to plans to consider moving the boundary of Waterbeach new settlement further northwards. He indicated that  ...  view the full minutes text for item 3.

ThePlanning Portfolio Holder:

(a)             delegated authority to the Joint Director for Planning and Economic Development to approve the designation of a Neighbourhood Area for Stapleford and Great Shelford, following the end of the consultation on 2 November 2016 should there be no objections received; and

(b)             resolved to make a decision outside of a meeting, that would be subject to call-in, should any objections be received.

The Planning Portfolio Holder considered a report on the application to designate the parishes of Stapleford and Great Shelford as a single Neighbourhood Area.

Councillor Ben Shelton (a local Member) welcomed the application as an example of joint working, and commended the efforts of officers in facilitating the issue.

ThePlanning Portfolio Holder:

(a)             delegated authority to the Joint Director for Planning and Economic Development to approve the designation of a Neighbourhood Area for Stapleford and Great Shelford, following the end of the consultation on 2 November 2016 should there be no objections received; and

(b)             resolved to make a decision outside of a meeting, that would be subject to call-in, should any objections be received.

Appendices 1 to 6 are attached to the electronic version only of the agenda, which can be viewed by visiting www.scambs.gov.uk and following the links from ‘The Council’.

The Planning Portfolio Holder:

(a)             considered the representations received on the draft Cambridgeshire Flood and Water Supplementary Planning Document (SPD) and agreed the Council’s responses (as included in Annex B of Appendix 3 of the report from the Joint Director for Planning and Economic Development);

(b)             approved the adoption of the Cambridgeshire Flood and Water Supplementary Planning Document  (see Appendix 1 of the report);

(c)             agreed the ‘Adoption and Maintenance of Sustainable Drainage Systems in South Cambridgeshire’ document (see Appendix 2 of this report) as Council Policy and be used as a material consideration when considering planning applications; and

(d)             delegated any subsequent minor amendments and editing of the SPD and ‘Adoption and Maintenance of Sustainable Drainage Systems in South Cambridgeshire’ document to the Joint Director for Planning and Economic Development.

The Planning Portfolio Holder considered a report containing the results of the public consultation carried out on the draft Cambridgeshire Flood and Water Supplementary Planning Document (SPD), seeking approval for this SPD formally to be adopted by the Council and for the ‘Adoption and Maintenance of Sustainable Drainage Systems in South Cambridgeshire’ document to be agreed as Council Policy. 

The Planning Portfolio Holder:

(a)             agreed the Council’s responses (as included in Annex B of Appendix 3 of the report from the Joint Director for Planning and Economic Development);

(b)             approved the adoption of the Cambridgeshire Flood and Water Supplementary Planning Document  (see Appendix 1 of the report);

(c)             agreed the ‘Adoption and Maintenance of Sustainable Drainage Systems in South Cambridgeshire’ document (see Appendix 2 of this report) as Council Policy and be used as a material consideration when considering planning applications; and

(d)             delegated any subsequent minor amendments and editing of the SPD and ‘Adoption and Maintenance of Sustainable Drainage Systems in South Cambridgeshire’ document to the Joint Director for Planning and Economic Development.

The Planning Portfolio Holder received and noted a report updating him about progress with the Landbeach Tithe Barn and Sawston Tannery Drying Shed Projects, and the planned transfer of St. Denis Church, East Hatley.

Councillor Ingrid Tregoing (a local Member for Landbeach) thanked officers for their efforts about the Tithe Barn.

Councillor David Bard and Kevin Cuffley (local Members for Sawston) asked officers to check that health and safety concerns with the Tannery Drying Shed had now been addressed.

The Planning Portfolio Holder received and noted the Work Programme attached to the agenda.

Tuesday 13 December 2016 at 2.00pm

Those present noted that the next Planning Portfolio Holder meeting would be on Tuesday 13 December 2016 at 2.00pm.