Agenda and decisions

Council
Thursday, 29 November 2018 2.00 p.m.

Venue: Council Chamber - South Cambs Hall. View directions

Contact: Democratic Services  03450 450 500 Email: democratic.services@scambs.gov.uk

Items
No. Item

1.

APOLOGIES

 

To receive apologies for absence from Members.

2.

DECLARATIONS OF INTEREST

3.

Register of Interests

 

Members are requested to inform Democratic Services of any changes in their Register of Members’ Financial and Other Interests form.

4.

MINUTES pdf icon PDF 455 KB

 

To authorise the Chairman to sign the Minutes of the meeting held on 27 September 2018 as a correct record.

 

A confidential minute 19 (a) containing exempt information as defined in paragraph 3 of Part I of Schedule 12A of the Local Government Act 1972 (as amended) has been circulated to Members of the Council only. The press and public are likely to be excluded from the meeting during any discussion on the accuracy of the confidential minute.

Additional documents:

5.

ANNOUNCEMENTS

 

To receive any announcements from the Chairman, Leader, the Executive or the Head of Paid Service.

6.

QUESTIONS FROM THE PUBLIC

 

To note that no questions have been received from the public. 

7.

PETITIONS

 

To note that no petitions have been received since the last Council meeting.

8.

RECOMMENDATION TO COUNCIL

8a

Review of the Statement of Gambling Act 2005 Policy (Licensing Committee - 17 October 2018) pdf icon PDF 307 KB

 

The Licensing Committee

 

RECOMMENDED TO COUNCIL

 

The adoption of  the Gambling Act 2005 Policy Statement as amended.

 

Additional documents:

Decision:

Council AGREED to

 

1.    Adopt the Gambling Act 2005 Policy Statement.

 

2.    Authorise the Director of Health and Environmental Services to make any final grammatical or typographical corrections required to the policy before publication.

 

8b

Review of the Statement of Licensing (2003 Act) Policy (Licensing Committee - 17 October 2018) pdf icon PDF 329 KB

 

The Licensing Committee

 

RECOMMENDED TO COUNCIL

 

The adoption of the Licensing (2003 Act) Policy Statement as amended.

 

 

Additional documents:

Decision:

Council AGREED to

 

1.    Adopt the revised Licensing (2003 Act) Policy Statement.

 

2.    Authorise the Director of Health and Environmental Services to make any final grammatical or typographical corrections required to the policy before publication.

 

 

 

8c

Housing Revenue Account (HRA) Medium Term Financial Strategies (MTFS) 2018/19 (Cabinet - 7 November 2018) pdf icon PDF 240 KB

 

Cabinet

 

RECOMMENDED TO COUNCIL

 

Approval of  the HRA Medium Term Financial Strategy as set out in Appendix 1 to this report, to include:

 

·         noting changes in financial assumptions as detailed in Appendix B to the HRA MTFS.

·         mid-year revenue budget changes, as detailed in Appendix D(1) to the HRA MTFS, which impact future forecasts for the HRA.

·         mid-year capital budgets changes, as detailed in Appendix E to the HRA MTFS, to include recognition of the virement of resource of £1,560,000 from the unallocated acquisition / new build budget for the acquisition of market dwellings, to ensure that right to buy receipts are appropriately reinvested in 2018/19.

·         updates in the new build budget and the new build schemes included in the Housing Capital Investment Plan, incorporation of the latest budgetary figures in respect of approved new build schemes, inclusion of new pipeline schemes with associated budgetary provision and re-phasing of expenditure in line with anticipated build timetables.

·         changes in anticipated receipt and use of capital resources for the HRA, as included in Appendix H to the HRA MTFS.

·         noting the HRA budget strategy for 2019/20, to include the exemplification of efficiency savings of £142,000, to facilitate the creation of a corresponding strategic investment fund also of £142,000 for 2019/20, with both reducing to £95,000 per annum from 2020/21 onwards for a further 4 years.

·         noting the early proposals for bids and savings in the HRA, as detailed in Appendix D (2) to the HRA MTFS in advance of formal consideration as part of the HRA Budget Setting Report in February 2019.

 

Appendix L to the HRA MTFS contains exempt information as defined in paragraph 3 of Part 1 of Schedule 12A of the Local Government Act 1972 (as amended). The press and public are likely to be excluded from the meeting during any discussion on this confidential appendix..

Additional documents:

Decision:

Council AGREED to

 

Approve the HRA Medium Term Financial Strategy as set out in Appendix 1 to this report, to include:

 

·         noting changes in financial assumptions as detailed in Appendix B to the HRA MTFS.

·         mid-year revenue budget changes, as detailed in Appendix D(1) to the HRA MTFS, which impact future forecasts for the HRA.

·         mid-year capital budgets changes, as detailed in Appendix E to the HRA MTFS, to include recognition of the virement of resource of £1,560,000 from the unallocated acquisition / new build budget for the acquisition of market dwellings, to ensure that right to buy receipts are appropriately reinvested in 2018/19.

·         updates in the new build budget and the new build schemes included in the Housing Capital Investment Plan, incorporation of the latest budgetary figures in respect of approved new build schemes, inclusion of new pipeline schemes with associated budgetary provision and re-phasing of expenditure in line with anticipated build timetables.

·         changes in anticipated receipt and use of capital resources for the HRA, as included in Appendix H to the HRA MTFS.

·         noting the HRA budget strategy for 2019/20, to include the exemplification of efficiency savings of £142,000, to facilitate the creation of a corresponding strategic investment fund also of £142,000 for 2019/20, with both reducing to £95,000 per annum from 2020/21 onwards for a further 4 years.

·         noting the early proposals for bids and savings in the HRA, as detailed in Appendix D (2) to the HRA MTFS in advance of formal consideration as part of the HRA Budget Setting Report in February 2019.

 

8d

Ermine Street Housing - Re-phasing of Lending (Cabinet - 7 November 2018) pdf icon PDF 218 KB

 

Cabinet

 

RECOMMENDED TO COUNCIL

 

The approval of bringing forward lending of £13 million to Ermine Street Housing into 2018/19 by re-phasing the Capital Programme and bringing forward budget from future years to enable the Company to continue the business expansion as agreed by Cabinet and Council in November 2015.

 

Appendix A to the report of the Head of Finance contains exempt information as defined in paragraph 3 of Part 1 of Schedule 12A of the Local Government Act 1972 (as amended). The press and public are likely to be excluded from the meeting during any discussion on this confidential appendix.

Additional documents:

Decision:

Council AGREED to bring forward lending of £13 million to Ermine Street Housing into 2018/19 by re-phasing the Capital Programme and bringing forward budget from future years to enable the Company to continue the business expansion as agreed by Cabinet and Council in November 2015.

 

8e

Appointment of Chief Finance Officer (Section 151) (Employment & Staffing Committee - 7 November 2018) pdf icon PDF 207 KB

 

The Employment and Staffing Committee

 

RECOMMENDED TO COUNCIL

 

The appointment of Mr Robert Palmer as Interim S151 Officer with effect from 1 January 2019.

Decision:

Council AGREED to appoint Mr Robert Palmer as Interim S151 Officer with effect from 1 January 2019.

9.

CAMBRIDGESHIRE AND PETERBOROUGH COMBINED AUTHORITY pdf icon PDF 551 KB

 

Attached are the reports summarising the work of the Cambridgeshire and Peterborough Combined Authority in September 2018.

10.

Appointment to the Independent Remuneration Panel pdf icon PDF 200 KB

 

To consider any recommendations from the Executive Director and Chairman of the Independent Remuneration Panel with regard to the appointment of a new member of the Independent Remuneration Panel.   

Additional documents:

Decision:

Council AGREED to appoint Mr Grant Osbourn as a member of the Independent Remuneration Panel for the remainder of the three year term of office ending on 31 July 2021. 

11.

URGENT EXECUTIVE DECISION pdf icon PDF 218 KB

 

To provide an information report on an urgent decision which was exempted from call-in under Scrutiny and Overview Procedure Rules 12.18 – 12.20.

12.

MEMBERSHIP OF COMMITTEES AND OUTSIDE BODIES

 

To note and endorse any changes in the membership of Committees which have been made in accordance with the wishes of the Leader of the political group to which the seat has been allocated.

 

To note that Councillor Philippa Hart has stood down as the Council’s representative on the Francis John Clear Almshouses, Melbourn and to consider whether to appoint a replacement representative. 

 

To consider any other changes required in membership of outside bodies.

13.

QUESTIONS FROM COUNCILLORS

 

A period of 30 minutes will be allowed for this item to include those questions where notice has been provided (as set out on the agenda below) and questions which may be asked without notice.

 

Members wishing to ask a question without notice should indicate this intention to the Democratic Services Team Leader prior to commencement of the item.  Members’ names will be drawn at random by the Chairman until there are no further questions or until the expiration of the time period.

13a

From Councillor Pippa Heylings

 

It has been reported in the press that Swindon Borough Council has stopped collecting plastics for recycling to ensure that there is no risk of it ending up in overseas landfill or worse.  Will the Lead Member for Environmental Services advise what mechanisms are in place to track the ultimate disposal routes for our plastic waste?

13b

From Councillor Nick Wright

 

Is the Cabinet member, the lead for planning, happy with the performance of the planning service?

 

13c

From Councillor Steve Hunt

 

Residents are experiencing service issues and delays in their interactions with Planning.  This has caused a significant amount of work for Members and officers dealing with the resulting queries and complaints. Would the Lead Member for Planning comment on the current situation, and advise Members of the initiatives that are being undertaken to improve the level of service?

 

13d

From Councillor Graham Cone

 

Given that the administration has pledged to continue running Ermine Street Housing (despite previous criticism), can I please ask what changes have been made to the business model? 

 

13e

From Councillor Ruth Betson

 

I was recently advised that there have been a number of submissions for the Discharge of Conditions regarding West Cambourne for which the District Council decided not to consult Cambourne Parish Council on. Local Parish Councils, especially those with a dedicated Planning Committee, have a major stake in large developments within or near to their boundaries – will this administration confirm that consultation, with sufficient lead time, will be made in future with Cambourne Parish Council and any other local Parish Councils dealing with major developments?

 

13f

From Councillor Peter Topping

 

To ask the Council’s representative on the Board of the Greater Cambridge Partnership if he has any views on the proposed off-road route for the A428 busway?

 

13g

From Councillor Sue Ellington

 

In April 2018 the draft Health and Wellbeing Strategy was ready to be brought to be considered by Cabinet and Council. Can the Lead member for Housing and Health explain why this has not been brought forward or does this administration not feel it important to embody health and wellbeing in every element of Council policy and activity?

 

13h

Expiry of Question Time

 

Housing Capital Receipts are used to supply much needed housing for the residents of South Cambridgeshire.

 

Can the Leader please guarantee that  Housing Capital Receipts from South Cambridgeshire District Council will not be given to Central Government?

 

14.

NOTICES OF MOTION

 

A period of 30 minutes will be allowed for each Motion to be moved, seconded and debated, including dealing with any amendments.  At the expiry of the 30 minute period, debate shall cease immediately, the mover of the original Motion will have the right of reply before the Motion or amendment is put to the vote.

14a

Standing in the name of Councillor Pippa Heylings

 

Last month, world-leading scientists gave their starkest warning yet about the impacts of climate change if we do not make urgent and unprecedented changes to reduce GHG emissions. We are already feeling the effects in the UK of increased intensity and frequency of storms, flooding and heatwaves. We are also experiencing growing problems with water scarcity and air pollution. This motion proposes that South Cambs shows responsible climate leadership by supporting the transition to "Zero Carbon by 2050" in the next Local Plan.  This would enable planners, developers, businesses and residents to maximize the opportunities of green technology whilst decoupling emissions from our rapid growth agenda. As a local authority, we have the power to influence this transformation. Planning has an important role to play in supporting the transition to zero carbon, not just in terms of building-related energy but also transport-related emissions and the infrastructure required to support growth. This also includes some of the "softer issues" such as the role of green infrastructure and urban design approaches that can enable people to live lower carbon lifestyles.  A zero carbon approach is also the most effective way to drive down fuel poverty and ensure warm homes for the most vulnerable in our society, whilst providing clean air for all.

 

Decision:

Council AGREED the following motion:

 

Last month, world-leading scientists gave their starkest warning yet about the impacts of climate change if we do not make urgent and unprecedented changes to reduce GHG emissions. We are already feeling the effects in the UK of increased intensity and frequency of storms, flooding and heatwaves. We are also experiencing growing problems with water scarcity and air pollution. This motion proposes that South Cambs shows responsible climate leadership by supporting the transition to "Zero Carbon by 2050" in the next Local Plan.  This would enable planners, developers, businesses and residents to maximize the opportunities of green technology whilst decoupling emissions from our rapid growth agenda. As a local authority, we have the power to influence this transformation. Planning has an important role to play in supporting the transition to zero carbon, not just in terms of building-related energy but also transport-related emissions and the infrastructure required to support growth. This also includes some of the "softer issues" such as the role of green infrastructure and urban design approaches that can enable people to live lower carbon lifestyles.  A zero carbon approach is also the most effective way to drive down fuel poverty and ensure warm homes for the most vulnerable in our society, whilst providing clean air for all.

14b

Standing in the name of Councillor Peter Topping

 

This Council has always supported the hard-working parish councils that do so much for the villages of South Cambridgeshire. The decision made by the Liberal Democrat Administration to bar parish councils from accessing the Community Chest funding is already causing surprise and dismay among small villages. This Council calls on the administration to re-consider its decision. 

 

Decision:

The following motion was LOST:

 

This Council has always supported the hard-working parish councils that do so much for the villages of South Cambridgeshire. The decision made by the Liberal Democrat Administration to bar parish councils from accessing the Community Chest funding is already causing surprise and dismay among small villages. This Council calls on the administration to re-consider its decision. 

14c

Standing in the name of Councillor Grenville Chamberlain

 

This Council has a well-earned reputation for being effective and efficient, as a peer review carried out two years ago confirmed. Its officers are hard-working and enterprising. The Liberal Democrat Leader and Cabinet have decided to spend £50,000 on management consultants to decide "how the Council could best focus on delivering its priorities". This Council  is disappointed that the resources of the council's senior management are not being used to this purpose, and regards the decision as indicative of a lack of leadership and purpose, and calls for the money to be re-allocated to delivery of front-line services.

 

Decision:

The following Motion was LOST:

 

This Council has a well-earned reputation for being effective and efficient, as a peer review carried out two years ago confirmed. Its officers are hard-working and enterprising. The Liberal Democrat Leader and Cabinet have decided to spend £50,000 on management consultants to decide "how the Council could best focus on delivering its priorities". This Council  is disappointed that the resources of the council's senior management are not being used to this purpose, and regards the decision as indicative of a lack of leadership and purpose, and calls for the money to be re-allocated to delivery of front-line services.

14d

Standing in the name of Councillor Heather Williams

 

That this Council looks to adopt a premature and neo-natal baby leave policy that extends maternity leave and provides additional paternity leave for SCDC employees, in the event of having a premature or neo-natal baby.

 

Decision:

Council AGREED to refer the following motion for consideration by the Employment and Staffing Committee:

 

That this Council looks to adopt a premature and neo-natal baby leave policy that extends maternity leave and provides additional paternity leave for SCDC employees, in the event of having a premature or neo-natal baby.

14e

Standing in the name of Councillor Philip Allen

 

While this Council recognises the urgent need for high-quality public transport connections between Cambourne, Bourn Airfield and Cambridge, which will be delivered through the Greater Cambridge Partnership (GCP), it believes that it is essential that decisions are made on the basis of publicly scrutinised evidence and advice to ensure that the best choices are made.

This Council therefore welcomes the undertaking from the GCP to publish the evidence relating to the northern off-road route as a first step towards a robust comparison, building on the work in the Combined Authority’s recently published Arup report, between that northern route and the southern route via Coton, both of which meet the new requirement of the Combined Authority that any route be CAM-compliant. 

This Council also acknowledges the commitment to ongoing work with the local communities along the proposed routes and calls for close engagement with representatives of the A428 Local Liaison Forum (LLF) throughout the process of the development of the outline business case for the Cambourne to Cambridge project.

This Council welcomes the offer from GCP officers to look at plans to introduce interim on-road measures along Madingley Road on Madingley Hill, which the ward councillors for Coton, along with the LLF, have been calling for.

 

Decision:

Council AGREED the following motion:

 

While this Council recognises the urgent need for high-quality public transport connections between Cambourne, Bourn Airfield and Cambridge, which will be delivered through the Greater Cambridge Partnership (GCP), it believes that it is essential that decisions are made on the basis of publicly scrutinised evidence and advice to ensure that the best choices are made.

This Council therefore welcomes the undertaking from the GCP to publish the evidence relating to the northern off-road route as a first step towards a robust comparison, building on the work in the Combined Authority’s recently published Arup report, between that northern route and the southern route via Coton, both of which meet the new requirement of the Combined Authority that any route be CAM-compliant. 

This Council also acknowledges the commitment to ongoing work with the local communities along the proposed routes and calls for close engagement with representatives of the A428 Local Liaison Forum (LLF) throughout the process of the development of the outline business case for the Cambourne to Cambridge project.

This Council welcomes the offer from GCP officers to look at plans to introduce interim on-road measures along Madingley Road on Madingley Hill, which the ward councillors for Coton, along with the LLF, have been calling for.

14f

Standing in the name of Councillor Eileen Wilson

 

The Greater Cambridge Partnership is consulting on a proposed Rural Travel Hub at Oakington, which is served by the Guided Busway. The aim is to link up public transport, cycling and walking routes. This proposal could provide an attractive alternative to car journeys, promote health and wellbeing as well as helping to reduce congestion in and around Cambridge. For a village like Cottenham, with planning permission for over 500 new homes and the potential for ever increasing car usage, the Rural Travel Hub could encourage people to choose public transport over cars. 

 

There is, however, no provision for any form of public transport linking Cottenham to Oakington. Without such a transport link, it would be very difficult for residents who can't or don’t cycle to access the Guided Busway, but even for those who do cycle, it would be a dangerous journey without a safer cycle route. 

 

Further, any proposed Rural Travel Hubs require decent, onward travel options that are good value, timely and dependable. Instead, many residents along the Busway route find the service patchy, expensive and, at peak times, frustratingly impossible to board when buses arrive full. These proposals, however, do not make provision for additional services on the Guided Busway at peak times.

 

This Council, therefore, calls on the Combined Authority to bring forward the outcome of the strategic review of commercial, subsidised and community transport. It is only with these provisions that the residents of villages like Cottenham could, at last, look forward to having the integrated, streamlined public transport provision that will make car use the less favourable option. 

 

Decision:

Council AGREED the following motion:

 

The Greater Cambridge Partnership is consulting on a proposed Rural Travel Hub at Oakington, which is served by the Guided Busway. The aim is to link up public transport, cycling and walking routes. This proposal could provide an attractive alternative to car journeys, promote health and wellbeing as well as helping to reduce congestion in and around Cambridge. For a village like Cottenham, with planning permission for over 500 new homes and the potential for ever increasing car usage, the Rural Travel Hub could encourage people to choose public transport over cars. 

 

There is, however, no provision for any form of public transport linking Cottenham to Oakington. Without such a transport link, it would be very difficult for residents who can't or don’t cycle to access the Guided Busway, but even for those who do cycle, it would be a dangerous journey without a safer cycle route. 

 

Further, any proposed Rural Travel Hubs require decent, onward travel options that are good value, timely and dependable. Instead, many residents along the Busway route find the service patchy, expensive and, at peak times, frustratingly impossible to board when buses arrive full. These proposals, however, do not make provision for additional services on the Guided Busway at peak times.

 

This Council, therefore, calls on the Combined Authority to bring forward the outcome of the strategic review of commercial, subsidised and community transport. It is only with these provisions that the residents of villages like Cottenham could, at last, look forward to having the integrated, streamlined public transport provision that will make car use the less favourable option. 

15.

CHAIRMAN'S ENGAGEMENTS

 

To note the Chairman’s engagements since the last Council meeting:

 

Date

Venue / Event

Attending

 

October

 

Sunday 07  

Her Majesty’s Judiciary, Trinity College to St Mary’s Church, Cambridge 

Chairman

Sunday 14  

Godmanchester Civic Service, St Mary’s Church.  Godmanchester      

                                                   

Vice Chairman

Tuesday 16

Opening of Arlington Manor Care Home, Girton

 

Chairman

Sunday 21

East Cambridgeshire District Council Civic Service, St George’s Parish Church, Littleport

 

Vice-Chairman

Tuesday 23

Wear it Pink Raffle

Chairman

 

Sunday 28

City of Ely Councils Civic Service.  St Mary’s Church, Ely

 

Vice-Chairman

 

 

 

November

 

 

 

 

 

Wednesday 07

Remembrance Flag Raising, Pathfinder House, Huntingdon

 

Vice-Chairman

Thursday 08

Remembrance Flag Raising, South Cambridgeshire Hall

 

Chairman and Vice-Chairman

Friday 09

Girton Glebe School Act of Remembrance

 

Chairman

Friday 09

Naming of the Men Ceremony, Peterborough.

 

Vice-Chairman

Sunday 11

Remembrance Day, Milton

Vice-Chairman

 

Sunday 11

Battle’s Over, St Andrew’s Church, Girton

Chairman and Vice-Chairman

 

Monday 12

Wreath Laying Ceremony, American Cemetery, Coton

 

Chairman

Friday 16

Cambridge Mayor’s Reception.

Chairman

Sunday 18

Service of Remembrance for Road Trust Victims.  University Church of Great St. Mary’s Cambridge.

 

Chairman

Wednesday 21

Turf Cutting Event at the site of the new Northstowe Education Campus

Chairman

 

16.

Exclusion of Press and Public

 

The press and public are likely to be excluded from the meeting during consideration of the following item in accordance with the provisions of Section 100(A)(4) of the Local Government Act 1972 (exempt information as defined in paragraph 3 of Schedule 12A (as amended) of the Act).

 

Paragraph 3 refers to information relating to the financial or business affairs of any particular person (including the authority holding that information).

Decision:

Council AGREED

 

To exclude the press and public from the meeting during consideration of the following item of business in accordance with Section 100A (4) of the Local Government Act 1972 on the grounds that if present there would be a disclosure to them of exempt information as defined in paragraph 3 of Schedule 12A of the Act (as amended).

17.

CAMBRIDGE ICE ARENA FUNDING AGREEMENT

 

Scrutiny and Overview Committee is due to consider this report at its meeting on 22 November 2018.  Council will be updated on any comments raised by the Committee.

Decision:

Council AGREED to:

 

1.    Note the independent report which concluded that the project is capable of completion within the forecast final account.

 

2.    Approve the extension of the loan facility to be provided to Cambridge Leisure and Ice Centre (CLIC) from £1.85m to £2.4m subject to the caveats recommended by Scrutiny and Overview Committee and to an additional caveat agreed at the meeting.

 

3.    Approve additional actions as recommended by the Scrutiny and Overview Committee.

 

4.    Approve, subject to completion of all outstanding matters, a delegation to the Chief Finance Officer, in consultation with the Lead Cabinet Member for Finance, to undertake further actions as specified in the report of the Executive Director.