Agenda, decisions and minutes

Venue: Monkfield Room, First Floor. View directions

Contact: Patrick Adams  03450 450 500

Items
No. Item

1.

Declarations of Interest

Minutes:

None.

2.

Minutes of Previous Meeting pdf icon PDF 72 KB

The Portfolio Holder is asked to sign the minutes of the meeting held on 27 August 2014 as a correct record.

Minutes:

The minutes of the meeting held on 27 August 2014, were agreed as a correct record.

3.

Orwell Parish Plan (Verbal)

Minutes:

Councillor Wayne Talbot, Chairman of Orwell Parish Council, gave a verbal presentation on the Orwell Parish Plan. He explained that the process had taken approximately six years, but many of the issues raised were ongoing. He advised that a number of different surveys had been carried out, to allow specific issues to be focussed on. The printed parish plan was well received, but the focus was on progressing the actions, which included:

·         Tackling dog fouling, which had resulted in the provision of more dog bins.

·         The organising of an annual litter pick by the Women’s Institute.

·         Liaising with Anglian Water over flooding issues.

·         The reduction in the speed limit on the A603.

·         An increase in the amount of voluntary work.

·         Revitalisation of Neighbourhood Watch.

·         The setting up of a junior parish council.

·         Work with the District Council to introduce a Sunday bus service.

·         The identification of an affordable housing site, where unfortunately the drainage capacity was insufficient.

 

One of the challenges was trying to manage expectations relating to issues that had not yet been addressed. This included the deterioration in the state of the footpaths, which was causing particular difficulties for those in heavy motorised wheelchairs.

 

The Leader thanked Parish Councillor Wayne Talbot for his informative presentation.

4.

Community Chest Funding Applications pdf icon PDF 143 KB

Additional documents:

Decision:

The Leader

 

AGREED        to

 

A)   Receive the proposed virement of £2,000 from the Service Support Grants Independent Living theme into the Community Chest for allocation in 2014/15.

 

B)   Award the following amounts from the Community Chest scheme:

 

Name of applicant

Village(s) affected

Project description

Total applied for (£)

Total agreed (£)

Cambourne Parish Council

Cambourne

Extension and enhancement of Skate park

1,500

1,500

The Ickleton Society

Ickleton

Purchase of archive storage

653

650

The Phoenix Trust (Milton) Ltd

Milton

Purchase of a new hand tool wood work shed

1,500

1,500

Royston & District Volunteer Centre

Residents south of the District

Purchase of a personal computer

1,410

1030.71

 

It was noted that the Leader delegated authority for the decision on the grant applied for by Willingham Photography Club to the Deputy Leader, as the Leader was the local member for Willingham.

Minutes:

The Sustainable Communities and Partnerships Manager introduced this report, which recommended that the Leader vire £2,000 from the Service Support Grants Independent Living theme into the Community Chest for allocation in 2014/15, a proposal that had the support of the Environmental Services Portfolio Holder. The report also recommended that the Leader consider applications for Community Chest grants, as laid out in appendix A. An additional grant application from Royston and District Volunteer Centre was also discussed.

 

The Leader agreed to vire £2,000 into the Community Chest budget. This increased the available funds to £5,680.71. It was noted that further funds could become available later in the year, either through virements from other budgets or from the return of unspent grants.

 

Cambourne Parish Council – extension to skate park

It was noted that the total cost of the project was £64,362, which would have to be paid for by the Parish Council or other grants. This project enjoyed the support of a local member and complied with the terms of the scheme. The Leader agreed to fund the total amount applied for of £1,500.

 

Ickleton Society – archive storage

It was noted that this project had the support of the local member and complied with the terms of the scheme. The Leader agreed to fund the total amount applied for of £650.

 

Phoenix Trust (Milton) Ltd – new shed

It was noted that this project had the support of a local member, made sense in terms of crime reduction and complied with the terms of the scheme. The Leader agreed to fund the total amount applied for of £1,000.

 

Willingham Photography Club – new projector

It was noted that the Leader delegated authority for the decision on this grant to the Deputy Leader, as the Leader was one of the local members for Willingham. Nevertheless the non-executive councillors present stated that:

·         It did not seem realistic to award £1,500, when the cost of the project was only £1,267.

·         Councillor Bunty Waters stated that she knew of a projector screen that the Club could have free of charge.

·         There was no evidence that the projector would benefit other organisations.

·         A grant of £1,000 was recommended.

 

Royston and District Volunteer Centre

It was noted that 45% of those who received advice from the Centre were from the District. The project met the scheme’s criteria and the Leader agreed to award a grant of £1,030.71, which was all the money left in the scheme assuming that the above grant requests were agreed.

 

The Leader

 

AGREED        to

 

A)   Receive the proposed virement of £2,000 from the Service Support Grants Independent Living theme into the Community Chest for allocation in 2014/15.

 

B)   Award the following amounts from the Community Chest scheme:

 

Name of applicant

Village(s) affected

Project description

Total applied for (£)

Total agreed (£)

Cambourne Parish Council

Cambourne

Extension and enhancement of Skate park

1,500

1,500

The Ickleton Society

Ickleton

Purchase of archive storage

653

650

The Phoenix Trust (Milton) Ltd

Milton

Purchase of a  ...  view the full minutes text for item 4.

5.

Community Triggers Report pdf icon PDF 228 KB

Additional documents:

Minutes:

The Sustainable Communities and Partnerships Manager presented this report on the Community Trigger process that comes into force on 20 October 2014. She explained that three reports of anti-social behaviour in a six month period were required for a case review.

 

It was noted that ECINS was a computer system that allowed partners to share sensitive information in a secure network.

 

The Leader expressed his support for the Community Trigger process.

6.

Date of Next Meeting

To agree the date of the next meeting.

Minutes:

The Leader AGREED to hold the next meeting on Thursday 27 November at 11am.