Agenda, decisions and minutes

Leader's Portfolio Meeting - Wednesday, 24 June 2015 9.00 a.m.

Venue: Leader's Room - South Cambs Hall. View directions

Contact: Patrick Adams 03450 450 500 Email: democratic.services@scambs.gov.uk

Items

No.

Item

Declarations of Interest

Minutes:

None.

Minutes of Previous Meeting PDF 70 KB

The Portfolio Holder is asked to sign the minutes of the meeting held on 21 May 2015 as a correct record.

Minutes:

The minutes of the meeting held on 21 May 2015 were agreed as a correct record.

Community Chest Grant Funding 2015-16 PDF 137 KB

Additional documents:

Community Chest Report 240615 Appendix A - Applications Summary , item 3. PDF 56 KB

Decision:

The Leader AGREED the following grants:

Applicant	Village(s) affected	Project Description	Total Cost of project (£)	Total applied for (£)	Total Awarded (£)
The Cygnets, Milton Pre-School	Milton	To purchase tables and chairs for new building	3,108.84	1,500.00	1,500.00
Friends of Milton County Park	Milton	To purchase marquee and folding tables for regular events	786.92	786.92	786.92
The Almshouse and Pension Charity of the Julia Norris Trust	Little Gransden	Toward the refurbishment and remodelling of four almshouses	540,000	1,500	1,500
Gamlingay Allotment Gardeners Association	Gamlingay	To purchase table and benches	1,000	1,000	1,000
Ladybird Pre-school	Cottenham	To purchase new metal storage sheds	1,128.32	1,128.32	1,128.32
Melbourn Amateur Dramatics Society	Melbourn	To purchase replacement costumes, scenery, microphones, materials to make propes	1,200	500	0 (Deferred for quotes)
Litlington Recreation Centre Management Committee	Litlington	To purchase replacement tables and chairs	1558.75	1,000	1,000
Lolworth Parish Meeting	Lolworth, Bar Hill, Boxworth	To purchase road planings, fuel and weedkiller to repair the millennium footpath between Lolworth and Bar Hill	400	400	400
Little Shelford Bowls Club	Little Shelford	To replace badly damaged fencing along one side of the green	1,876.21	1,000	1,000
Longstanton Grasshoppers Cricket Club	Longstanton	To purchase a secure container to store the club’s equipment	1,530	1,500	1,500
Whittlesford Parish Council	Whittlesford	To purchase a road sign reading “Whittlesford. Please drive safely” for the Newton entrance to the village	786	786	0
Cambourne Comets	Cambourne	To purchase gymnastics/safety equipment	2,800	1,500	1,500
Caldecote Scout Group	Caldecote	To purchase camping and orienteering	1,500	1,500	1,500
Comberton Bowls Club	Comberton	Towards the refurbishment of toilet facilities	4,735.34	1,500	1,500
The Phoenix Trust	Milton	To purchase two all-terrain pallet trucks	1,675.20	1,500	1,500
1^st Histon Scouts	Histon, Impington	To make repairs to the scout hut	10,036.74	1,500	1,500
Meadows Out of School Club	Balsham, West Wickham, West Wratting, Weston Colville	To purchase outdoor play equipment	473.51	473.51	473.51
Mother Goose Pre-School	Wimpole	To purchase matting material to be placed around play equipment	2,624.40	1,500	1,500

Minutes:

The Sustainable Communities and Partnerships Manager presented this report, which invited the Leader to consider applications for Community Chest Grants for 2015/16. Comments from local councillors and youth councillors were reported at the meeting. Each application was considered in turn.

Over Baptist Church – new chairs

This application had been deferred from the previous meeting, to ensure that the wider community had been consulted. The Project Officer explained that the application had been fully discussed at church meetings and the plans had been displayed on the village noticeboard without any dissent. The Leader decided to defer the matter to the Deputy Leader, as the church was in his ward. Post meeting note: the deputy leader agreed the application.

The Cygnets, Milton Pre-School – new chairs and tables

The Leader noted that the application met the scheme’s criteria, the parish council were paying the other half of the costs of the project and that the application had the support of both local members. The Leader agreed to award a grant of £1,500.

Friends of Milton Country Park – marquee and folding tables

The Leader noted that the application met the scheme’s criteria, a number of events were held at Milton Country Park and the application was supported by both local members. The Leader agreed to award a grant of £786.92.

Almshouse and Pension Charity of the Julia Norris Trust – refurbishment of almshouses

The Leader noted concerns regarding the overall costs of the project, but acknowledged that a grant from the Council could assist the applicants in accessing other funding. The funding from the Council would be used to refurbish one of the toilets. The application met the scheme’s criteria and the Leader agreed to award a grant of £1,500.

Gamlingay Allotment Gardeners’ Association – table and benches

Councillor Bridget Smith explained that whilst the Association’s funds were limited there were a number of active volunteers within the association and there was a waiting list for allotments. The Leader noted that the local members supported this application, which met the scheme’s criteria and he agreed to award a grant of £1,000.

Ladybird Pre-School – metal storage shed

The Leader noted that the storage shed would protect the Pre-school’s equipment from damage and theft. The application met the scheme’s criteria and the Leader agreed to award a grant of £1,128.32.

Melbourn Amateur Dramatics Society – costumes, scenery, microphones and props

The Leader noted that arguably an application for costumes, scenery and props did not meet the scheme’s criteria, although microphones could be funded. In view of the fact that quotes from the applicant had not yet been received the Leader deferred making a decision on this application.

Litlington Recreation Centre Management Committee – tables and chairs

The Leader agreed to award a grant of £1,000 to this application, which met the scheme’s criteria and had the support of local member Councillor David McCraith.

Lolworth Parish Meeting – repair of footpath to Bar Hill

The Leader noted that the footpath was on ... view the full minutes text for item 3.

Report from the VJ70 Task and Finish Group (Verbal Report)

Minutes:

Councillor David Bard, Chairman of the VJ70 Task and Finish Group, gave a verbal update on the work of the Group and its recommendations for the commemoration of the 70^th anniversary of the end of the Second World War.

The Leader supported the proposed design for the commemorative plaque and the plans for the unveiling event as recommended by the VJ70 Task and Finish Group. The Leader NOTED that the VJ70 Task and Finish Group had now disbanded, as the officers now had clear instructions on how to commemorate the event.

Date of Next Meeting

Councillors are asked to bring their diaries.

Minutes:

The Leader agreed that the next Leader’s Portfolio Holder’s meeting should be held on Thursday 23 July at 11am.