Agenda and decisions

Council
Thursday, 21 February 2019 3.00 p.m.

Venue: Council Chamber - South Cambs Hall. View directions

Contact: Democratic Services  03450 450 500 Email: democratic.services@scambs.gov.uk

Note: Meeting starts at 3.00pm OR at the conclusion of the Extraordinary meeting, whichever is the later 

Items
No. Item

1.

APOLOGIES

 

To receive apologies for absence from Members.

2.

DECLARATIONS OF INTEREST

 

To receive declarations of interest from Members in respect of any business on the agenda.

3.

Register of Interests

 

Members are requested to inform Democratic Services of any changes in their Register of Members’ Financial and Other Interests form.

4.

MINUTES pdf icon PDF 227 KB

 

To authorise the Chairman to sign the Minutes of the meeting held on 29 November 2019 as a correct record.

 

A confidential minute containing exempt information as defined in paragraph 3 of Part I of Schedule 12A of the Local Government Act 1972 (as amended) is circulated for Members only at item 18 on the agenda.

Additional documents:

5.

ANNOUNCEMENTS

 

To receive any announcements from the Chairman, Leader, the Executive or the Head of Paid Service.

6.

QUESTIONS FROM THE PUBLIC

6a

From Dr. Josiane Chuisseu

 

What are the procedures and timelines for actions when residents have reported issues with the upkeep of properties and more concerning when their tenants have been linked to substance misuse, intimidation and vandalism. What are the key performance indicators used by South Cambridgeshire Council to ensure that the properties it manages and the tenants in those properties adhere to the rules and laws in place? 

 

7.

PETITIONS

 

To note that no petitions have been received for discussion at this Council meeting.

8.

RECOMMENDATIONS TO COUNCIL

8a

Pay Policy Statement (Employment & Staffing Committee, 17 January 2019) pdf icon PDF 115 KB

 

The Employment and Staffing Committee


RECOMMENDED THAT COUNCIL

 

Approve thePay Policy Statement for 2019.

Additional documents:

Decision:

 

Council AGREED to approve the Pay Policy Statement for 2019.

 

8b

Localised Council Tax Support Scheme (Cabinet - 5 December 2018) pdf icon PDF 114 KB

 

Cabinet

 

RECOMMENDED THAT COUNCIL

 

Approve the Income Bands Discount Localised Council Tax Support Scheme (Option 2) for 2019/2020.

Additional documents:

Decision:

 

Council AGREED to approve the Income Bands Discount Localised Council Tax Support Scheme (Option 2) for 2019 – 20.

 

8c

Council Tax Empty Homes Premium (Cabinet - 6 February 2019) pdf icon PDF 144 KB

 

Cabinet

 

RECOMMENDED THAT COUNCIL

 

Approves the charging of an increased Council Tax Empty Homes Premium as set out in option 16A of the report of the Interim Executive Director.

Additional documents:

Decision:

 

 

Council AGREED to approve the charging of an increased Council Tax Empty Homes Premium as set out in option 16A of the report of the Interim Executive Director.

 

8d

Business Plan 2019 - 2024 (Cabinet - 6 February 2019) pdf icon PDF 155 KB

 

Cabinet

 

RECOMMENDED THAT COUNCIL

 

(a)  Approve the Business Plan (Appendix A), incorporating feedback from Scrutiny and Overview Committee.

 

(b)  Authorise the Chief Executive to make any minor wording changes required before publication, in consultation with the Leader of the Council.

Additional documents:

Decision:

 

Council AGREED to:

 

(1)  Approve the Business Plan (Appendix A), incorporating feedback from Scrutiny and Overview Committee.

 

(2)  Authorise the Chief Executive, in consultation with Lead Cabinet Members, to prepare detailed implementation plans and associated performance measures and ensure these are reflected in directorate service plans and quarterly position reports during 2019/20.

 

(3)  Authorise the Chief Executive to make any minor wording changes required before publication, in consultation with the Leader of the Council.

 

(Note: The Leader agreed to review the Business Plan with a view to making certain adjustments to reflect comments made by Members at the meeting)

8e

Medium Term Financial Strategy, General Fund Budget 2019-20 (including Council Tax setting), Housing Revenue Account Budget 2019-20 (including housing rents), Capital and Investment Strategies and Treasury Management Strategy (Cabinet, 6 February 2019) pdf icon PDF 158 KB

 

Cabinet

 

RECOMMENDED THAT COUNCIL

 

Revenue and Capital – GF

 

(a)          Approve the revenue estimates for 2019-20 as shown in the GF BSR Section 5 at Appendix 1 to this report.

 

(b)          Approve the precautionary items for the GF, GF BSR Appendix B, Appendix 1 to this report.

 

(c)          Approve the GF revenue forecasts as set out in GF BSR Section 6, Appendix 1 to this report.

 

(d)          Instruct the Executive Management Team to identify additional income / cumulative savings of £3m for the 5 years from 2019-2024.

 

(e)          Authorise that the use of the earmarked reserve for Business Efficiency initiatives is delegated to the Chief Executive, in consultation with the Lead Member for Finance, and that £1m is transferred into this reserve from the General Fund reserve. As at the end of 2017-18 financial year, the General Fund reserve stood at £7,751,000.

 

(f)           Authorise £500,000 of Planning earmarked reserves, budgeted to support the shortfall in income in the year 2018-19, but not required due to sufficient over budget income levels being achieved, to be budgeted to use towards Business Transformation programmes in Planning in 2019-20.

 

(g)          Approve the GF capital programme and associated funding up to the year ended 31 March 2024, as set out in GF BSR Section 7, at Appendix 1to this report.

 

(h)          Set the Council Tax Requirement for 2019-20 at £9,092,962.

 

(i)            Set the amount of Council Tax for each of the relevant categories of dwelling in accordance with Section 30(2) of the Local Government Finance Act 1992 on the basis of the District Council Tax for general expenses on a Band D property of £145.31 plus the relevant amounts required by the precepts of the Parish Councils, Cambridgeshire County Council, the Cambridgeshire Police and Crime Commissioner and the Cambridgeshire Fire Authority, details of those precepts and their effect included with the formal resolution attached at Appendix 6.

 

 

Revenue – HRA

 

(j)            Approve the HRA savings, increased income, unavoidable revenue pressures, bids and reduced income items, as summarised in Section 4, and detailed in Appendix G (1) of the HRA Budget Setting Report at Appendix 2 to this report.

 

(k)          Approve the non-cash limit adjustments, as summarised in Section 4, and detailed in Appendix G (1) of the HRA Budget Setting Report at Appendix 2 to this report.

 

(l)            Approve the resulting HRA revenue budget as shown in the HRA Summary Forecast 2018-19 to 2023-24 in Appendix I of the HRA Budget Setting Report at Appendix 2 to this report.

 

(m)         Approve the retention of the balance of the 4-year efficiency savings target of £95,000 per annum from 2020-21 included as part of the 2018-19 HRA Medium Term Financial Strategy, and the corresponding Strategic Investment Fund for the same value.

 

Review of Rents and Charges

 

(n)          Approve that council dwelling rents for all social rented properties be reduced by 1% for the final year, in line with legislative requirements introduced as part of the Welfare Reform and Work Act, with effect from 1st  ...  view the full agenda text for item 8e

Additional documents:

Decision:

 

(1)  Council AGREED to:

 

(a)          Approve the revenue estimates for 2019-20 as shown in the General Fund (GF) Budget Setting Report (BSR)Section 5 at Appendix 1 to the report.

 

(b)          Approve the precautionary items for the GF, GF BSR Appendix B, Appendix 1 to the report.

 

(c)          Approve the GF revenue forecasts as set out in GF BSR Section 6, Appendix 1 to the report.

 

(d)          Instruct the Executive Management Team to identify additional income / cumulative savings of £3m for the 5 years from 2019-2024.

 

(e)          Authorise that the use of the earmarked reserve for Business Efficiency initiatives is delegated to the Chief Executive, in consultation with the Lead Member for Finance, and that £1m is transferred into this reserve from the General Fund reserve. As at the end of 2017-18 financial year, the General Fund reserve stood at £7,751,000.

 

(f)            Authorise £500,000 of Planning earmarked reserves, budgeted to support the shortfall in income in the year 2018-19, but not required due to sufficient over budget income levels being achieved, to be budgeted to use towards Business Transformation programmes in Planning in 2019-20.

 

(g)          Approve the GF capital programme and associated funding up to the year ended 31 March 2024, as set out in GF BSR Section 7, at Appendix 1 to the report.

 

(h)          Set the Council Tax Requirement for 2019-20 at £9,092,962.

 

(i)            Set the amount of Council Tax for each of the relevant categories of dwelling in accordance with Section 30(2) of the Local Government Finance Act 1992 on the basis of the District Council Tax for general expenses on a Band D property of £145.31 plus the relevant amounts required by the precepts of the Parish Councils, Cambridgeshire County Council, the Cambridgeshire Police and Crime Commissioner and the Cambridgeshire Fire Authority, details of those precepts and their effect are as set out in the statutory resolution at (2) below..

 

(j)            Approve the HRA savings, increased income, unavoidable revenue pressures, bids and reduced income items, as summarised in Section 4, and detailed in Appendix G (1) of the HRA Budget Setting Report at Appendix 2 to the report.

 

(k)           Approve the non-cash limit adjustments, as summarised in Section 4, and detailed in Appendix G (1) of the HRA Budget Setting Report at Appendix 2 to the report.

 

(l)            Approve the resulting HRA revenue budget as shown in the HRA Summary Forecast 2018-19 to 2023-24 in Appendix I of the HRA Budget Setting Report at Appendix 2 to the report.

 

(m)         Approve the retention of the balance of the 4-year efficiency savings target of £95,000 per annum from 2020-21 included as part of the 2018-19 HRA Medium Term Financial Strategy, and the corresponding Strategic Investment Fund for the same value.

 

(n)          Approve that council dwelling rents for all social rented properties be reduced by 1% for the final year, in line with legislative requirements introduced as part of the Welfare Reform and Work Act, with effect from 1st April 2019.

 

(o)          Approve that affordable rents  ...  view the full decision text for item 8e

9.

Swavesey Byeways Rate 2019/20 pdf icon PDF 104 KB

 

The Swavesey Byeways Advisory Committee

 

RECOMMENDED THAT COUNCIL:

 

Increases the level of the Swavesey Byeways rate from £1.10 to £1.20 per hectare for land within the charge paying area for the period 2019/20 in order to fund the required level of maintenance.

Additional documents:

Decision:

 

Council AGREED

 

To increase the level of the Swavesey Byeways rate from £1.10 to £1.20 per hectare for land within the charge paying area for the period 2019/20 in order to fund the required level of maintenance.

10.

Great Abington former Land Settlement Association Estate Neighbourhood Plan - Making (adopting) the Neighbourhood Plan pdf icon PDF 194 KB

 

To set out the results of the referendum on the Great Abington Former Land Settlement Association (LSA) Estate Neighbourhood Plan and recommend that the Council makes (adopts) the Neighbourhood Plan.

Additional documents:

Decision:

 

 

Council AGREED to:

 

(1)  Note the results of the referendum on the Great Abington Former LSA Estate Neighbourhood Plan.

 

(2)  Make (adopt) the Great Abington Former LSA Estate Neighbourhood Plan as submitted.

 

 

 

11.

CAMBRIDGESHIRE AND PETERBOROUGH COMBINED AUTHORITY pdf icon PDF 168 KB

 

Attached are the reports summarising the work of the Cambridgeshire and Peterborough Combined Authority in October and November 2018.

Additional documents:

12.

MEMBERSHIP OF COMMITTEES AND OUTSIDE BODIES

 

To note and endorse the following change in substitute arrangements:-

 

Employment and Staffing Committee –  The replacement of  Councillors Bridget Smith and Aidan Van de Weyer by Councillors Peter McDonald and Clare Delderfield as substitutes on the committee.

 

To note and endorse any other changes in the membership of Committees which have been made in accordance with the wishes of the Leader of the political group to which the seat has been allocated

 

To consider appointing Councillor Pippa Heylings as the Council’s representative on Natural Cambridgeshire, in place of Councillor Peter Fane.  

 

To consider any other changes required in membership of outside bodies.

Decision:

 

 

Council

 

(1)  NOTED and ENDORSED the following changes in substitute appointments:

·        Employment and Staffing Committee – Councillors Peter McDonald and Clare Delderfield (appointed in place of Councillors Bridget Smith and Aidan Van de Weyer).

·        Grants Committee – Councillor Peter Topping (appointed in place of Councillor Grenville Chamberlain)

 

(2)  AGREED to appoint Councillor Pippa Heylings as the Council’s representative on Natural Cambridgeshire (in place of Councillor Peter Fane).

 

(3)  AGREED to appoint Councillor Pippa Heylings as the representative of the Liberal Democrat Group on the Cambridgeshire and Peterborough Combined Authority’s Overview and Scrutiny Committee (in place of Councillor Philip Allen) to take effect following the next scheduled meeting of that Committee and to appoint Councillor Peter Fane as substitute.

 

 

13.

Calendar of Meetings 2019/20 pdf icon PDF 118 KB

 

To approve the Calendar of Meetings 2019/20.

Additional documents:

Decision:

Council AGREED the Calendar of Meetings 2019/20.

14.

QUESTIONS FROM COUNCILLORS

 

A period of 30 minutes will be allowed for this item to include those questions where notice has been provided (as set out on the agenda below) and questions which may be asked without notice.

 

Members wishing to ask a question without notice should indicate this intention to the Democratic Services Team Leader prior to commencement of the item.  Members’ names will be drawn at random by the Chairman until there are no further questions or until the expiration of the time period.

14a

From Councillor Sarah Cheung Johnson

 

The previous administration approved the devolution deal which gave us the Combined Authority and the Mayor because we in South Cambs would benefit. Where is our fair share of the £100 million for affordable housing?  

 

14b

From Councillor Bunty Waters

 

Is the Leader of the Council confident that the Council’s Planning Department has sufficient capacity to handle the important phase 3 of the Northstowe planning application this summer?

 

14c

From Councillor Nick Wright

 

Cotton Farm Windfarm started operating in January 2013. Noise emissions were immediately experienced and recorded in Graveley.  By 2016 these complaints exceeded 2000. The operators responded by working the turbines in curtailment and changing parts of the turbines. This resulted in new noise tests  by Huntingdonshire District Council to establish whether the windfarm was operating in the terms of its planning condition. The noise complaints continue.  Is the windfarm operating within the limits of its noise condition?

14d

From Councillor Peter Topping

 

Is the Leader satisfied that the drainage conditions issued with regard to the Persimmon development at Cottenham are sufficient to protect the residents from flood risk?

 

14e

From Councillor Sue Ellington

 

I have been made aware that the commercial paper recycling bin is to be removed from Swavesey church car park. This would indicate that there has been a change in policy which would previously have been discussed at a portfolio meeting and circulated as a decision. As this is no longer the practice, can the Leader enlighten us as to all the changes in waste and recycling policy and what efforts have been made to identify the implication?

 

14f

From Councillor Ruth Betson

 

The shared finance service between this Council and the City of Cambridge Council appears to have been terminated, with the majority of the officers being repatriated to the City of Cambridge. What officer resource exists going forward to support this Council in its financial and budgetary obligations?

14g

From Councillor Graham Cone

 

Following recent changes in the communications department where will responsibility of reprographics and print services be located? 

 

14h

From Councillor Heather Williams

 

Where fees and charges are introduced for Council services, will these ever be applied retrospectively to our residents?

 

14i

From Councillor Shrobona Bhattacharya

 

Why Is the Council deliberately downplaying the success of the Cambourne Electronics and Robotics Club (CERC) that was supported by SCDC? The club has featured on BBC and ITV news channels and was shortlisted for national awards, and brings together 250 families, yet the previous South Cambs magazine for residents has not found a space to report its success. Can the lead member for communications explain this?

15.

NOTICES OF MOTION

 

A period of 30 minutes will be allowed for each Motion to be moved, seconded and debated, including dealing with any amendments.  At the expiry of the 30 minute period, debate shall cease immediately, the mover of the original Motion will have the right of reply before the Motion or amendment is put to the vote.

15a

Standing in the name of Councillor Peter Topping

 

The Council notes with growing concern the reduction in the numbers of affordable housing proposed for the new settlement at Waterbeach, set against the increase in the numbers of houses proposed, and calls for the Council to drive forward development of this important new community for the benefit of both current and future residents.

 

Decision:

 

 

Following amendment of the original motion, Council AGREED the following motion:

 

This Council notes and welcomes efforts being made to maximise the numbers of affordable housing proposed for the new settlement of Waterbeach against the increase in numbers of houses proposed and the complexity of the site and calls for the Council to continue to drive forward development of this important new community for the benefit of both current and future residents.

16.

CHAIRMAN'S ENGAGEMENTS

 

To note the Chairman’s engagements since the last Council meeting:

 

Date

Venue/Event

Attending

 

 

 

December

 

 

 

 

 

Wed 12       

Chairman’s Reception. SCDC

Chairman

Vice Chairman

 

Wed 12

Quiz Night. SCDC

Chairman

Vice Chairman

 

Fri 14

Handing over of gifts to Fulbourn Hospital, SCDC

Chairman

Vice Chairman

 

Sun 16

Carol Service of 9 Lessons & Carols,

St Andrews Church, Girton

 

Chairman

Tue 18

Christmas Carol Service

Huntingdonshire District Council

All Saints Church, Huntingdon

Vice Chairman

 

 

 

January

 

 

 

 

 

Sat 05

Cambridgeshire County Council’s Gold Duke of Edinburgh Awards Ceremony, Hinchingbrooke School, Huntingdon

 

Vice Chairman

Wed 23

Staff Celebration Awards SCDC

 

Chairman

Fri 25

Funeral of Edgar Monk

Chairman

 

Sat 26

CamCRAG Winter Fair & Sleep out (Chairman invited to speak) St Giles Church, Cambridge

 

Chairman

Sun 27

Holocaust Memorial Day Ceremony 2019

Great St Mary’s Church, Cambridge

Vice Chairman

 

 

 

February

 

 

 

 

 

Fri 01

Corpus Christi College, Annual Queenborough Feast

 

Chairman

Fri 01

Charity Fun Quiz, The Corn Exchange, St Ives (Mayor of St Ives)

Vice Chairman

 

 

 

 

 

17.

Exclusion of Press and Public

 

The press and public are likely to be excluded from the meeting during consideration of the following item in accordance with the provisions of Section 100(A)(4) of the Local Government Act 1972 (exempt information as defined in paragraph 3 of Schedule 12A (as amended) of the Act).

 

Paragraph 3 refers to information relating to the financial or business affairs of any particular person (including the authority holding that information).

 

 

18.

Minutes (Exempt)

 

A minute containing exempt information as defined in paragraph 3 of Part I of Schedule 12A of the Local Government Act 1972 (as amended) has been circulated to Members of the Council only.  The press and public are likely to be excluded from the meeting during any discussion on the accuracy of the exempt minute.