Agenda and minutes

There were no Apologies for Absence.

With respect to Minute 6, Councillor Jose Hales declared that he was a member of the Melbourn Mobile Warden Scheme and would leave for the discussion, after the presentation from the guest speaker.

To authorise the Chair to sign the Minutes of the meeting held on 27 July as a correct record. Minutes document to follow.

The approval of the Minutes of the meeting held on 27 July 2023 was deferred.

The Physical Activity Locality Coordinator presented the report. Members discussed a number of points:

• Numbers of people using the leisure centres- members felt it was important to encourage people to make use of facilities funded by the Council and requested that membership be reviewed in 6 months’ time with the results informally presented to the Committee.

• Promotion- it was clarified that the grant was to assist centres in boosting membership by increasing the range of programmes they held. It was clarified that the exercise referral programme, in which GPs referred patience for exercise programmes, was a separate pot of funding. It was suggested that GPs could be informed of activity classes that could benefit their patients. 

• Number of applications- it was clarified that the application limit was £1000 as higher uptake of the grant was expected, with the funding surplus being a result of a lack of applications. Officers felt it would be inappropriate to change the maximum award during the application period.

• Discussions with the County Council and Integrated Care System (ICS)- Members noted that the Chief Executive was due to speak with representatives from Cambridgeshire County Council and Cambridgeshire & Peterborough ICS and requested that officers ask her to raise the topic of leisure centres and getting residents of South Cambridgeshire into exercise, as well as other topics such as Mobile Warden Schemes and Day Care Centres.

After consideration of the applications, the Committee recommended to the Lead Cabinet Member for Resources that the application from:

• Anglian Leisure Linton (LDFWFMXC) be approved and awarded the full amount requested of £1000.

• Anglian Leisure Sawston (KXKCPBNH) be approved and awarded the full amount requested of £798.

• Cambourne Leisure Centre be approved and awarded the full amount requested of £1000.

• Gamlingay Leisure (TJVNXMKW) be approved and awarded the full amount requested of £900.

• Melbourn Sports Centre (JVZCRDXH) be approved and awarded the full amount requested of £1000.

The Physical Activity Locality Coordinator presented the report and informed the Committee that application QMPKVZCX (Histon & Impington Sports Centre) had mistakenly been coloured green when the recommended funding was £0. Members felt that many of their comments in the previous discussion were also relevant in the current discussion. It was requested that information on the area of operation of applicants be included in future reports. Officers confirmed that applicants would receive notification of the outcome of their application, accompanied by information explaining the decision, and that unsuccessful applicants would only be able to reapply if another round of funding was made available. It was clarified that, where appropriate, applicants would be informed of other grant funds that would be more relevant to the application.

After consideration of the applications, the Committee recommended to the Lead Cabinet Member for Resources that the application from:

• Imagination Dance CIC (TSVGWTKZ) be approved and awarded the full amount requested of £1937.50.

• Active with Parkinson’s Cambs (PKXRMBKG) be approved and awarded the full amount requested of £2000.

• Anglian Leisure Sawston (CFBJBQLR ) be approved in part and awarded £675 of the full amount requested of £1320, as recommended in Appendix A of the report.

• Cambourne Leisure Centre (KXMGCXRC) be approved in part and awarded £1500 of the full amount requested of £2000, as recommended in Appendix A of the report.

• Shelford Cancer Centre (GRDDGBLS) be approved and awarded the full amount requested of £2000.

• HI Friends (RFSWHFJL) be approved and awarded the full amount as requested of £950.

• Bar Hill Hub (RFSWHFJL) be approved and awarded the full amount requested of £350.

• Forever Active (FJRFPLBH) be approved and awarded the full amount requested of £1920.00.

• Run for Health (No ref [RFYL]) be approved and awarded the full amount requested of £1979.60, with £1667.50 being drawn from the Long Term Condition grant scheme and the remaining £312.10 being drawn from the unspent funding from the Dual Use Leisure Centre grant.

The Committee was addressed by a guest speaker, Jessica Sellick, from Rose Regeneration regarding the work they had undertaken regarding Mobile Warden Schemes in South Cambridgeshire.

Councillor Jose Hales withdrew from the Committee

The Development Officer (Communities Team) presented the report. Members expressed support for the recommendation and felt that the proposed one-off funding for 2024-25 would be fairer to schemes with their need to plan for the future. The Committee noted that the support of Mobile Warden Schemes was not a statutory responsibility and commended the Council for its continued support of the schemes and expressed a desire to see further cooperation between the Council and bodies that held the responsibility for Social Care.

The Committee recommended that the Lead Cabinet Member for Resources:

- approve the sum of £100,000 to provide a one-year extension in funding

for 2024-25 to Mobile and Community Warden Schemes operating in the

district currently in receipt of funding (to include a contingency fund for any

new schemes expressing an interest in setting up in the 2024-25 period).

- approve the principle of offering a three-year grant scheme from April 2025

to March 2028, which will include adapted criteria and the requirement for

an annual report at the end of each year detailing outputs and outcomes.

- agree that further development work is required to support the

sustainability of the schemes and this work will include an in-depth review

in advance of a decision on funding allocation for the next three-year

funding cycle.

Councillor Jose Hales rejoined the Committee

The Development Officer (Communities Team) presented the report. The Committee reviewed the applications to the Community Chest Grant funding scheme received between 7 July 2023 to 7 August 2023.

After consideration of the applications, the Committee recommended to the Lead Cabinet Member for Resources that the application from:

• Swavesey Spartans Football Club (XFMFPBKM) be approved and awarded the full amount requested of £2000.

• Gamlingay School’s Out Club (JFNVDBHR) be approved and awarded the full amount requested of £500. Members requested that it be confirmed that the Club had been run in August as described in the application.

• Abington Village Institute (GLCTVTDW) be deferred pending further information on:

- Whether they have sought permission to use a combustible material adjacent to a fire exit.

- Details of what material the wall surrounding the fire exit is composed of.

- Confirmation if the building is owned or leased, and if it is leased what type of lease is in place and whether it includes a repairing lease.

- When confirmation will be received from Great and Little Abington Parish Council on the request for funding.

• 1st Comberton Scout Group (KXKVWVRJ) be approved and awarded the full amount requested of £2000 for the storage container only and not the contents.

• Litlington Congregational Church (WSQGJSKL) be refused. Members felt that, whilst the application itself was very good, the project was not in line with the Council’s policy of being ‘Green to our core’.

• Huntingdon Hockey Club (FJBQZZSG) be approved and awarded the full amount requested of £1981.75, subject to the following conditions:

- The name of the Club is changed to include Northstowe (e.g. Northstowe and Huntingdon Hockey Club) in recognition that the application asked the Council for the total project costs, and to help put Northstowe on the map.

- That this is the only Hockey Club operating in Northstowe.

- There is no S106 funding available for sport development in Northstowe.

• Milton Outdoor Bowls Club (CSCCWQCT) be approved and awarded the full amount requested of £520.

• Marvell Green Management Company (WZFKKHFR) be deferred pending more information on the management structure, including what involvement each of the members have in the scheme, and whether members will be renumerated through this grant and, if so, how much.

• Cambourne Town Football Club (PTWFCWHV) be approved and awarded the full amount requested of £1143.96.

The Committee was informed that the next meeting was due to be held on Friday 29 September.