Agenda and decisions

Council - Thursday, 21 May 2020 2.00 p.m.

Venue: Virtual meeting - Online. View directions

Contact: Democratic Services  03450 450 500 Email: democratic.services@scambs.gov.uk

Media

Items
No. Item

1.

APOLOGIES

To receive apologies for absence from Members.

2.

DECLARATIONS OF INTEREST

3.

Register of Interests

Members are requested to inform Democratic Services of any changes in their Register of Members’ Financial and Other Interests form.

4.

MINUTES pdf icon PDF 674 KB

To authorise the Chairman to sign the Minutes of the meeting held on the 20 February 2020 as a correct record.

 

A confidential minute containing exempt information as defined in paragraph 3 of Part I of Schedule 12A of the Local Government Act 1972 (as amended) is circulated for Members only at item 23 on the agenda.

Additional documents:

5.

ANNOUNCEMENTS

To receive any announcements from the Chairman, Leader, the Cabinet or the Head of Paid Service.

6.

QUESTIONS FROM THE PUBLIC

6a

From Mr David Brown

This Council has met only once so far this year, on 20 February 2020. Six days after that meeting on 26 February, officers of this Council stated to members of the public in a legal undertaking that the Council’s scheme of delegation for planning decisions in effect prior to February 2020 would remain in effect unless or until the full Council decided otherwise.

 

But then nine days later, and without this Council having met, officers stated to the High Court that the Council had amended its scheme of delegation on 12 February.

 

Both of these statements can not be true. 

 

Can the Leader of the Council please explain which of the preceding statements is in fact true and please explain how ordinary members of the public such as myself should know which statements made by the Council's officers can be relied upon to be truthful and which can not?

7.

PETITIONS

To note all petitions received since the last Council meeting.

8.

Covid-19 - Changes to decision making processes pdf icon PDF 253 KB

In the light of the national emergency concerning Covid-19 (Coronavirus), to agree Standing Orders for the conduct of remote meetings and consider other measures required in order to allow Council business to continue.

 

Additional documents:

Decision:

Council AGREED to

 

A)       Endorse the postponement of the annual Council meeting in view of the Government’s COVID 19 restrictions and that prior to 7 May 2021 an annual meeting of the Council shall only take place following lifting of the Covid 19 restrictions by the Government and confirmation that it is safe to return to physical meetings:

 

(a) where called by the Chair; or

(b) where called by the Chief Executive or Monitoring Officer; or

(c) following a resolution calling for an Annual Meeting being  

  passed at an ordinary or extraordinary meeting of the Council.

 

B)       Note that, as a consequence of A) above, all current appointments  of chairmen, vice-chairmen and of members of committees, joint committees, other bodies and substitutes shall continue until the next annual meeting or until such time as the Council may determine.  

 

C)       Endorse the decision of the Chief Executive to convene this meeting as an ordinary meeting of the Council, and to authorise the Chief Executive, after consultation with the Leader and/or relevant Chair(s), to alter the frequency, move or cancel meetings or to vary the dates and times of meetings, as required.

 

D)       Approve the Standing Order for remote meetings, as set out at Appendix A, with amendment to provide for removal of the need for Members to stand when speaking at meetings of Full Council and the removal of paragraph 5.1(j) in the Public Questions Scheme, as it is a duplication.

 

E)      Amend the delegated powers of the Chief Executive to act in an emergency contained in paragraph 3.5.2 of the Scheme of Delegation in Part 4 of the Constitution, until specified otherwise by the Council, to read as follows:

 

“The Chief Executive (or any other Chief Officer or Head of Service in their absence) may exercise any power or function, which is in law capable of delegation, in any emergency threatening life, limb or substantial damage to property within the District, or where necessary in order for the Council to continue to carry out its functions or to maintain service delivery.  This power shall include authority to incur expenditure not provided for within the budget or borrowing where the Chief Executive considers this essential for the purposes of managing or responding to the emergency or maintaining essential service delivery.  The Chief Executive shall consult with the Leader of the Council (unless the Leader  cannot be contacted after all reasonable efforts have been made). The Chief Executive shall update the Executive or Council, as appropriate, on the use of such powers.”

 

F)        Approve, until specified otherwise by the Council, the increase in the current maximum limit for a supplementary estimate to £100,000 on the understanding that if it later becomes evident that this additional expenditure can be met from savings elsewhere in the budget, it will be, and to delegate authority to the Leader, the Chief Executive and the Chief Finance Officer to approve such supplementary revenue and capital estimates.

 

G)        Authorise the Monitoring Officer to make any necessary and  ...  view the full decision text for item 8.

9.

Planning Scheme of Delegation (Planning Committee - 12 February 2020) pdf icon PDF 145 KB

To invite Council to approve and adopt the changes to the Planning Scheme of Delegation which was determined by Planning Committee at its meeting on 12February 2020 and to confirm the consequential changes to the Constitution.

 

Additional documents:

Decision:

Council

 

AGREED       to approve and adopt the changes to the Planning Scheme of Delegation as set out in Appendix A which was determined by Planning Committee at its meeting on the 12th February and authorise officers to confirm the necessary changes to the constitution that have been made and to allow officers to proceed to take delegated decisions.

10.

Whittlesford By-Election

To note the election of Richard Williams, as Councillor for the Whittlesford Ward, following the Whittlesford By-Election held on 27 February 2020.

 

To note that the result of the By-Election has had no impact on the political balance of the Council or political proportionality on committees and other forums.

11.

TO CONSIDER THE FOLLOWING RECOMMENDATIONS:

11a

Adoption of Revised Constitution (Civic Affairs Committee - 3 March 2020) pdf icon PDF 143 KB

Civic Affairs Committee recommended that Council:-

 

(a)  Adopts the revised Constitution (Appendix B), Ethical Handbook (Appendix C),  Public Speaking Scheme (Appendix D1) and Petitions Scheme (Appendix D2) with effect from the new Municipal Year.

 

(b)  Authorises the Chief Executive, after consultation with the Chairman and Vice-Chairman of the Council, to make any further typographical or minor amendments to the Constitution prior to its publication.

 

Note: The accompanying report contains slightly amended recommendations to reflect adjustments needed relating to virtual meetings.

 

Additional documents:

Decision:

Council AGREED to

 

A)       Adopt, subject to (B) below, the revised Constitution (Appendix B), Ethical Handbook (Appendix C), Public Speaking Scheme (Appendix D1) and Petitions Scheme (Appendix D2) with effect from 22 May 2020.

 

B)       Note that, for the conduct of virtual meetings, the Constitution may be superseded by the provisions of The Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020 and any revised Standing Orders agreed by the Council relating to virtual meetings.

 

C)       Authorise the Chief Executive, after consultation with the Chairman of the Council, to make any further typographical or minor amendments to the Constitution prior to its publication.

11b

MILTON COUNTRY PARK AND FINANCIAL IMPACT OF COVID-19 (Cabinet - 6 May 2020) pdf icon PDF 161 KB

Cabinet recommended to Full Council that:

 

(a)  South Cambridgeshire District Council issues a conditional grant of £50,000 to the charitable Trust responsible for operating Milton Country Park in two equal instalments of £25,000, the first being advanced in May 2020 and the second no earlier than September 2020;

 

(b)  The first instalment be subject to the Head of Finance reviewing the Trust’s current financial position via bank statements; and

 

(c)   The second instalment be subject to the Head of Finance reviewing the Trust’s Management Accounts in addition to business efficiency measures, fundraising efforts and revised cashflow forecast.

 

Additional documents:

Decision:

Council AGREED that

 

A)       SCDC issues a conditional grant of £50,000 to Cambridge Sport Lakes Trust, ratifies the first instalment of £25,000 in May 2020 and agrees to the second £25,000 no earlier than September 2020.

B)       The first instalment is subject to Head of Finance reviewing the Trust’s current financial position via bank statements.

C)       The second instalment is subject to Head of Finance reviewing the Trust’s Management Accounts in addition to business efficiency measures, fundraising efforts and revised cashflow forecast.

12.

Zero Carbon Strategy pdf icon PDF 339 KB

To invite Council to adopt the Zero Carbon Strategy.

Additional documents:

Decision:

13.

Terms of Reference - Climate and Environment Advisory Committee pdf icon PDF 213 KB

To seek approval of the revised terms of reference of the Climate and Environment Advisory Committee.

 

Additional documents:

Decision:

Council

 

AGREED       to approve the revised terms of reference of the Climate and Environment Advisory Committee, as set out in Appendix A and agreed that the necessary amendments be made to Part 3 of the Constitution.

14.

THE COUNCIL'S RESPONSE TO COVID-19 pdf icon PDF 224 KB

To provide a summary of the Council’s response to the Covid 19 emergency. 

 

Additional documents:

15.

Appointment of the Chief Operating Officer pdf icon PDF 143 KB

To approve the appointment to the post of Chief Operating Officer.

Additional documents:

Decision:

Council AGREED to

 

A)       Approve the appointment of Anne Ainsworth as Chief Operating Officer for South Cambridgeshire District Council. 

 

B)       Note that a provisional offer of employment has been made, subject to two exemplary references, health clearance and eligibility checks in accordance with the Council’s policies. The necessary references have been received. 

 

C)       Agree that the appointment commence on a date to be mutually agreed.

 

D)       Agree that the salary to be offered is £103,000 which is within the Council’s salary range for this post as set out in the Pay Policy Statement(£92,035 to £108,275 per annum). 

 

E)        Confirm that the appointment will be subject to a 6-month probation period.

16.

The Writing off of Outstanding Debt 2019-20 pdf icon PDF 325 KB

To note the amounts written off under delegated powers.

17.

CAMBRIDGESHIRE AND PETERBOROUGH COMBINED AUTHORITY pdf icon PDF 410 KB

Attached are the reports summarising the work of the Cambridgeshire and Peterborough Combined Authority in March and April 2020.

18.

Membership of Committees and Outside Bodies

(a)  To note and endorse the following change in membership of committees:-

 

Scrutiny and Overview Committee – The replacement of Councillor Dr. Shrobona Bhattacharya by Councillor Richard Williams.

 

(b)  To note and endorse any other changes in the membership of committees or substitute arrangements which have been made in accordance with the wishes of the Leader of the political group to which the seat has been allocated.

 

(c)   To consider any changes required in membership of outside bodies.

19.

Dates of meetings in 2020/21

Council, at its meeting on 20 February 2020, approved the Calendar of Meetings 2020/21 but asked that the date of the Council Budget meeting be moved from 18 February 2021 as this is half term week.  It is now proposed that the meeting be held on Thursday, 11 February 2021.

 

Council is accordingly asked to note the dates of Council meetings in 2020/21 as follows:

 

Tuesday 14 July 2020 at 2.00pm

Thursday, 24 September 2020 at 2.00pm

Thursday, 26 November 2020 at 2.00pm

Thursday, 11 February 2021 at 2.00pm (Budget Meeting)

Thursday, 15 April 2021 at 2.00pm

Thursday, 20 May 2021 at 2.00pm (Annual Meeting)

 

20.

CHAIR'S ENGAGEMENTS

To note the Chairman’s engagements since the last Council meeting:

 

Date

Venue / Event/Other

Attending

 

 

 

March

 

 

 

Sun 1

Civic Service hosted  by the Chairman of East Northamptonshire Council at Chelveston-cum-Caldecott

Vice-Chairman

 

 

 

May

 

 

Thur 7

Virtual poem reading on You Tube to mark  the 75th anniversary of VE Day.

Chairman

 

21.

Exclusion of Press and Public

The press and public are likely to be excluded from the meeting during consideration of the following items of business in accordance with the provisions of Section 100(A)(4) of the Local Government Act 1972 (exempt information as defined in paragraph 3 of Schedule 12A (as amended) of the Act).

 

Paragraph 3 refers to information relating to the financial or business affairs of any particular person (including the authority holding that information).

 

22.

NORTHSTOWE TOWN CENTRE DEVELOPMENT PHASE 1 (Cabinet - 4 March 2020)

Decision:

Council

 

AGREED        to approve the establishment of a provision of the amount detailed in the confidential report, for the potential shortfall in the Northstowe Phase 1 Section 106 funding and that the General Fund be reduced by a corresponding amount.

23.

Minutes (Exempt)

A minute containing exempt information as defined in paragraph 3 of Part I of Schedule 12A of the Local Government Act 1972 (as amended) has been circulated to Members of the Council only.  The press and public are likely to be excluded from the meeting during any discussion on the accuracy of the exempt minute.