Agenda and minutes

Scrutiny and Overview Committee - Thursday, 12 November 2020 5.20 p.m.

Venue: Virtual meeting - Online. View directions

Contact: Victoria Wallace  03450 450 500 Email:


No. Item



To receive apologies for absence from committee members. 


Apologies for absence were noted from Cllr Douglas de Lacey.


Declarations of Interest


There were no declarations of interest.


Minutes of Previous Meeting pdf icon PDF 134 KB

To authorise the Chairman to sign the Minutes of the meeting held on 7 October 2020 as a correct record.


The minutes of the meeting held on 7 October 2020 were agreed as a correct record.


Public Questions

To answer any questions asked by the public. The Council’s scheme for public speaking at remote meetings may be inspected here:


Public Questions at Remote Meetings


There were no public questions.


Work Programme pdf icon PDF 111 KB

For the committee to consider its work programme and the establishment of any working groups. The work programme is attached with the Council’s Notice of Key and Non Key Decisions. When considering items to add to its work programme, the committee is requested to refer to the attached Scrutiny Prioritisation Tool.



Additional documents:


The Chair presented the committee’s work programme.


The Chair of the Scrutiny Anti-Racist task and finish group informed the committee that the group was making progress and hoped work would be concluded by February 2021.


The Scrutiny and Overview Committee agreed to set up a task and finish group to investigate the impact of the Covid-19 pandemic on community facilities, with the aim of reporting back to the January 2021 Scrutiny and Overview Committee meeting. The task and finish group would look at which community facilities had been open, closed and partially closed during the Covid-19 pandemic and would consider how experience and good practice could be used to benefit other parishes in the district.  Members appointed to the task and finish group were:

·         Councillor Grenville Chamberlain (Chair of the task and finish group)

·         Councillor Judith Rippeth

·         Councillor Jose Hales

·         Councillor Claire Daunton.


Councillor Chamberlain would liaise with officers from New Communities and Democratic Services to arrange a task and finish group meeting.


On conclusion of the Covid-19 task and finish group, the Chair suggested another task and finish group be set up to look at the provision of GP services in villages.


The Chair informed the committee that the December Scrutiny and Overview Committee meeting would consider the following:

·         An update from the Chief Constable who would be attending the meeting. The Chair asked committee members to send any questions for the Chief Constable, to Democratic Services in advance of the meeting.

·         The Council’s Empty Homes Strategy.

·         An update on the shared Planning service.


To Note the Dates of Future Meetings

The next meeting will take place on Thursday 17th December at 5.20pm.


The next meeting would take place on Thursday 17th December at 5.20pm.


Confidential minutes of the previous meeting

To authorise the Chair to sign the confidential Minutes of the meeting held on 7th October 2020 as a correct record.


The committee agreed to exclude the Press and public from the meeting during consideration of this agenda item. This was in accordance with the provisions of Section 100(A)(4) of the Local Government Act 1972 (as amended) (Exempt information as defined in Paragraph 3 of Part 1 of Schedule 12A of the Act).


The confidential minutes of the previous meeting were agreed as a correct record of the meeting.