Agenda and minutes

Venue: Swansley Room A and B - Ground Floor. View directions

Contact: Patrick Adams  03450 450 500 Email: democratic.services@scambs.gov.uk

Items
No. Item

1.

Welcome and Introductions

2.

Election of Chair and Vice Chair

Minutes:

Nominated- Ryan Stacey-All agreed

ViceChair- CllrClaire Dauntonsuggested anothermember ofthe CSPboard shouldbe nominatedas Vice Chair Action- RS to gather volunteer suggestions and to write to the County Council to request another Elected Member rep.

3.

Minutes of the last meeting pdf icon PDF 96 KB

Minutes:

AGREED as accurate.

4.

Development work update & Transformation Topic Progress pdf icon PDF 951 KB

·         Data Report

·         Strategic Assessment

·         Toolkits & Toolkit Group

·         Conversation with members and communities

·         SLA

Additional documents:

Minutes:

Data Report

LRtook theBoard throughthe datareport.

Cllr CD asked if the Board felt there were too many meetings? PR agreed yes, but stated that most are necessary to ensure agencies stay connected and LR advised they were starting to use the new IT allowing skype meetings and emails to reduce travel. All felt in person was better to reduce IT issues and connectivity. Cllr AB feltthe datain thereport wasgood but thatCllrs wouldbe betterplaced to identifyvulnerable people in their parishes. LR responded that Cllrs would not be allowed to access sensitive data and would therefore not have all the necessary information. LB added that data protection is a consideration that must always be followed.

Theconversation movedon tocommunity resilience/ engagement.MF- Advisedthat Community-led surveys would be useful and that we could then cherry pick a community to work with on a toolkit.

 

The figureof 8diagram fromthe reportwas shownand LRexplained howthe 3groups willfeed intoeach other going forward.PR advised allother CSP’swork thesame way. ThePSG shoulduse theboard tounblock issues. Allagreed this new process forsharing info.Cllr CD didn’t feelthere wasenough info currentlybeing shared with Cllrs after reading a few issues in the report that she was not aware of in her ward.

PR advisedthe oldPolice panelmeetings arenow self-serviceand informationwas regularlyupdated and available online.

LRadvised theData researchreports are publishedand thedata isavailable onlineto assistparishes to understand their community’s makeup.

Action:Includelinks inregular e-bulletinsto members.

 

Data group

March willbe thestart ofnew-look PSG agenda.Meetings willbe localto the area-basedissue toensure relevant attendance.

Action:Octmeeting- feedbackfrom PSGgroup newprocess.

 

Thedata groupwill reviewdata sources(see recommendationsfor datasharing).

Theywill focuson Emerging/Preventing/ Sustainingas wellas usingprofessional judgmentto spotissues.

CllrCD askedwhere willissues beraised. LRexplained thatissues wouldbe broughtto theT&CG meetings and prioritised there.

The PSGis reactiveand mayspot issues,which canthen befed upto the TCGif necessary. ClaireGilbey (interim Chair of the PSG) will attend T&CG meetings.

CllrCD askedat whatpoint doelected members getinvolved- LRadvised atquarterly reportingstages andat Board meetings.

RSadvised thata keymeasure ofsuccess will bewhether Membersfeel theyare gettingthe infoupdates. Ifnot, then adjustments can be made.

Cllr AB feltshe didn’tknow aboutissues in herarea thatshe readin thedata report.LR respondedthat thisis a new system and advised that Police crime data is publicly available. The data group won’t update the board every time there is a minor change.

Nextstep -Toolkits creation  ...  view the full minutes text for item 4.

5.

Development work: progress update pdf icon PDF 529 KB

·         TOR

·         ISA

·         Membership

·         Delivery Groups

·         Logo

Additional documents:

Minutes:

TOR

Cllr ABqueried theneed forattendance of2 Cllrs. Action- 7.2 – Change to ‘at least one member’

RS- raisedhis concernthat thereis aneed tocreate a riskregister &maintain it All AGREED

ISAupdated-

Action-each Orgto letLG knowif changesto thesignature page-This willcover PSGalso, soacross alllevels. Circulate signature form- chase end March

Membership

Infoonly

Action- all toplease adviseLG ofamendments

DeliveryGroups

There is a complex Matrix of delivery groups and we rely on those dealing with reoffending & drug and alcohol misuseto deliverthe statutoryresponsibilities ofthe CSP. Weneed tomake sure wehave theright information flowing down to pick up issues in South Scambs.KH to contact key personnel and invite to a futureCSP.

Logo

NewCSP logowas AGREED.

6.

Operational Action Plan 2020-21 - Update pdf icon PDF 135 KB

Additional documents:

Minutes:

TheOperational Planwill beupdated throughoutthe courseof thecoming year andcirculated withquarterly updates from the T&CG.

 

Hoarding& funding-County Councilare inthe middleof setting upa projecton Hoarding.We arewaiting on the outcome of that investigation to assess what gaps are in the County investigation before SCDC move forward.County maysuggest action whichwe canuse the funding for.LG to identifythe main contactfor this work so we can get involved.

Action-update atOctober CSPmeeting

Cllr CD- Asked for clarification regarding the toolkit transformation topic. PR explained the toolkit plan. The last time this was discussed was at the October CSP Board meeting, where the Transformation Plan was approved and signed off so that the CSP could invoice the PCC for their funding (which has now been done).The Toolkit Group hashad itsfirst meetinglast monthand is nowworking onthe detailand determiningwhat theother toolkit themes will be.

7.

Budget 2020-21 pdf icon PDF 20 KB

·         Countywide funding arrangements

Additional documents:

Minutes:

Countywidefundingarrangements

Rob Hill(County) isworking onagreement withstatutory agenciesto finda mechanismby whichstatutory partners can make a contribution to DHRs across the County. District Council will then be advised of the proposedplans which will include consistentpreferred authors. Thereport is going to County April Board meeting.

BudgetAGREED

8.

DHR & Community Trigger update

·         2 x SC DHR

·         Community Trigger

Minutes:

2 x DHR’s in progress

Feedback:

CllrAB- requestpage numbersand paragraphsnumbers (actioned)

MF-what hefelt wasmissing was ‘Community SocialPrescribing’ tofind outletsfor thecouple torelease the pressure when their mobility declined. Eg Men’s shed/ social network distractions.

The DHR Action plan was AGREED and will come back for review at the Oct CSP Board – by then the report shouldhave beensubmitted for QAbut giventhe 6month delaysat theHome office,may wellnot yethave been reviewed.

CommunityTrigger

None

9.

Next Steps, AOB & Close

Minutes:

PR-Fund availablesafer streetsfund throughthe OPCC.PR isthe voiceof thescheme. Funding around burglary.