Agenda, decisions and minutes

Finance and Staffing Portfolio Holder's Meeting - Tuesday, 21 April 2015 6.00 p.m.

Venue: Monkfield Room, First Floor. View directions

Contact: Ian Senior 03450 450 500 Email: democratic.services@scambs.gov.uk

Items
No.	Item
1.	Declarations of Interest Decision: The Finance and Staffing Portfolio Holder approved the new Shared Parental Leave Policy attached to the report. Minutes: There were no Declarations of Interest.
2.	Minutes of Previous Meeting PDF 57 KB The Portfolio Holder is asked to sign the minutes of the meeting held on 20 January 2015 as a correct record. Minutes: The Finance and Staffing Portfolio Holder confirmed as a correct record the Minutes of the meeting held on 20 January 2015.
3.	Shared Parental Leave Policy PDF 132 KB View the background to item 3. View the decision for item 3. Additional documents: Appendix 1 - Shared Parental Leave Policy 2015 , item 3. PDF 195 KB Decision: The Finance and Staffing Portfolio Holder approved the new Shared Parental Leave Policy attached to the report. Minutes: The Finance and Staffing Portfolio Holder considered a report about the Council’s new Shared Parental Leave Policy. Members observed that certain parts of the Policy document needed clarification. They focussed in particular on the wording of paragraph 10. The Portfolio Holder was concerned that the Policy could be open to abuse as there was no requirement for different employers to liaise with each other. However, the Executive Director (Corporate Services) said that Her Majesty’s Revenues and Customs had systems in place that would quickly detect abuse of the Policy. The Finance and Staffing Portfolio Holder approved the new Shared Parental Leave Policy attached to the report.
4.	Treasury Management Review PDF 122 KB View the background to item 4. Additional documents: Restricted enclosure 8 View the reasons why document 4./2 is restricted Minutes: The Finance and Staffing Portfolio Holder received and noted a report on the performance of the treasury management function. The Principal Accountant highlighted paragraph 9 of the report. In response to a question, the Executive Director (Corporate Services) undertook to present to the next Finance and Staffing Portfolio Holder meeting a list detailing the ethical status of the funds that are currently, or could potentially be, invested in by South Cambridgeshire District Council.
5.	Revenues Quarterly Performance Report for Quarter 3: October - December 2014 PDF 83 KB Additional documents: Appendix A - Q3 performance , item 5. PDF 48 KB Appendix B - ndr voids by type q3 2014 , item 5. PDF 47 KB Council Tax Performance , item 5. PDF 59 KB NNDR performance , item 5. PDF 39 KB Rent Performance , item 5. PDF 39 KB Sundry Debtors performance , item 5. PDF 55 KB Minutes: The Finance and Staffing Portfolio Holder received and noted a report on the current performance of the Revenues and Benefits Section. The Revenues Manager highlighted key aspects of the report. She updated the report with provisional end-of-year figures, which were expected to be 99.1% collection for Council Tax and 99.3% for Non-Domestic Rates. The Finance and Staffing Portfolio Holder welcomed the continuing good performance of the Revenues and Benefits Service.
6.	Work Programme PDF 51 KB The Portfolio Holder will maintain, for agreement at each meeting, a Work Programme identifying all matters relevant to the Portfolio which it is believed are likely to be the subject of consideration and / or decision by the Portfolio Holder, or recommendation to, or referral by, the Portfolio Holder to Cabinet, Council, or any other constituent part of the Council. The Work Programme will be updated as necessary. The Portfolio Holder will be responsible for the content and accuracy of the Work Programme. Minutes: The Finance and Staffing Portfolio Holder received and noted the Work Programme attached to the agenda. Review of the Discretionary Housing Payments Policy would be reported to the next meeting.
7.	Date of Next Meeting The Finance and Staffing Portfolio Holder is asked to confirm the following meetings for 2015-16: · Tuesday 21 July 2015 · Tuesday 20 October 2015 · Tuesday 19 January 2016 · Tuesday 19 April 2016 Each meeting to start at 6.00pm. Minutes: The next Finance and Staffing Portfolio Holder meeting had been scheduled, provisionally, for Tuesday 21 July 2015, starting at 6.00pm.