Agenda

Civic Affairs Committee - Thursday, 14 December 2023 10.00 a.m.

Venue: Council Chamber - South Cambs Hall. View directions

Contact: Patrick Adams  01954 713000 Email: democratic.services@scambs.gov.uk

Media

Items
No. Item

1.

Apologies for Absence

To receive Apologies for Absence from Committee members.

2.

Declarations of Interest

3.

Minutes of Previous Meeting pdf icon PDF 142 KB

To authorise the Chairman to sign the Minutes of the meeting held on 12 September 2023 as a correct record.

4.

Review of Polling Districts and Polling Places 2023 pdf icon PDF 230 KB

Additional documents:

5.

Independent Person for Audit and Corporate Governance Committee pdf icon PDF 162 KB

Additional documents:

6.

Celebration of the Council's 50th Anniversary - Oral Update from the Working Group

7.

Update on Code of Conduct Complaints pdf icon PDF 213 KB

8.

Date of Next Meeting

14 March 2024 at 10 am.

Declaration of Interests - Information for Councillors

Declarations Of Interest

As a Councillor, you are reminded of the requirements under the Council’s Code of Conduct to register interests and to disclose interests in a meeting. You should refer to the requirements set out in the Code of Conduct which are summarised in the notes at the end of this agenda frontsheet.

Disclosable pecuniary interests

A “disclosable pecuniary interest” is an interest of you or your partner (which means spouse or civil partner, a person with whom you are living as husband or wife, or a person with whom you are living as if you are civil partners) which falls within the categories in Table 1 of the code of conduct, which is set out in Part 5 of the Constitution.

 

Where a matter arises at a meeting which directly relates to one of your disclosable pecuniary interests you must:

·         disclose the interest;

·         not participate in any discussion or vote on the matter; and

·         must not remain in the room unless you have been granted a dispensation.

 

If it is a ‘sensitive interest’, you do not have to disclose the nature of the interest, just that you have an interest. Dispensation may be granted in limited circumstances, to enable you to participate and vote on a matter in which you have a disclosable pecuniary interest. 

 

It is a criminal offence to:

·         fail to notify the monitoring officer of any disclosable pecuniary interest within 28 days of election

·         fail to disclose a disclosable pecuniary interest at a meeting if it is not on the register

·         fail to notify the Monitoring Officer within 28 days of a disclosable pecuniary interest that is not on the register that you have disclosed to a meeting

·         participate in any discussion or vote on a matter in which you have a disclosable pecuniary interest

·         knowingly or recklessly provide information that is false or misleading in notifying the Monitoring Officer of a disclosable pecuniary interest or in disclosing such interest to a meeting.


Other registerable interests

These are categories of interest which apply to the Councillor only (not to their partner) and which should be registered. Categories are listed in Table 2 of the code of conduct, which is set out in Part 5 of the Constitution.  Where a matter arises at a meeting which directly relates to the financial interest or wellbeing of one of your Other Registerable Interests, you must disclose the interest. You may speak on the matter only if members of the public are also allowed to speak at the meeting but otherwise must not take part in any discussion or vote on the matter; and must not remain in the room unless you have been granted a dispensation.

If it is a ‘sensitive interest’, you do not have to disclose the nature of the interest.

Disclosure of non-registerable interests

Where a matter arises at a meeting which directly relates to your financial interest or well-being (and is not a Disclosable Pecuniary Interest set out in Table 1) or a financial interest or well-being of a relative or close associate, you must disclose the interest. You may speak on the matter only if members of the public are also allowed to speak at the meeting. Otherwise you must not take part in any discussion or vote on the matter and must not remain in the room unless you have been granted a dispensation.

 

If it is a ‘sensitive interest’, you do not have to disclose the nature of the interest.

 

Where a matter arises at a meeting which affects – a. your own financial interest or well-being; b. a financial interest or well-being of a relative or close associate; or c. a financial interest or wellbeing of a body included under Other Registrable Interests as set out in Table 2 you must disclose the interest.

 

In order to determine whether you can remain in the meeting after disclosing your interest the following test should be applied. Where a matter (referred to in the paragraph above) affects the financial interest or well-being: a. to a greater extent than it affects the financial interests of the majority of inhabitants of the ward affected by the decision and; b. a reasonable member of the public knowing all the facts would believe that it would affect your view of the wider public interest, you may speak on the matter only if members of the public are also allowed to speak at the meeting. Otherwise you must not take part in any discussion or vote on the matter and must not remain in the room unless you have been granted a dispensation.

 

If it is a ‘sensitive interest’, you do not have to disclose the nature of the interest.

 

[Where you have an Other Registerable Interest or Non-Registerable Interest on a matter to be considered or is being considered by you as a Cabinet member in exercise of your executive function, you must notify the Monitoring Officer of the interest and must not take any steps or further steps in the matter apart from arranging for someone else to deal with it]