Agenda item

·         Data Report

·         Strategic Assessment

·         Toolkits & Toolkit Group

·         Conversation with members and communities

·         SLA

Data Report

LRtook theBoard throughthe datareport.

Cllr CD asked if the Board felt there were too many meetings? PR agreed yes, but stated that most are necessary to ensure agencies stay connected and LR advised they were starting to use the new IT allowing skype meetings and emails to reduce travel. All felt in person was better to reduce IT issues and connectivity. Cllr AB feltthe datain thereport wasgood but thatCllrs wouldbe betterplaced to identifyvulnerable people in their parishes. LR responded that Cllrs would not be allowed to access sensitive data and would therefore not have all the necessary information. LB added that data protection is a consideration that must always be followed.

Theconversation movedon tocommunity resilience/ engagement.MF- Advisedthat Community-led surveys would be useful and that we could then cherry pick a community to work with on a toolkit.

The figureof 8diagram fromthe reportwas shownand LRexplained howthe 3groups willfeed intoeach other going forward.PR advised allother CSP’swork thesame way. ThePSG shoulduse theboard tounblock issues. Allagreed this new process forsharing info.Cllr CD didn’t feelthere wasenough info currentlybeing shared with Cllrs after reading a few issues in the report that she was not aware of in her ward.

PR advisedthe oldPolice panelmeetings arenow self-serviceand informationwas regularlyupdated and available online.

LRadvised theData researchreports are publishedand thedata isavailable onlineto assistparishes to understand their community’s makeup.

Action:Includelinks inregular e-bulletinsto members.

Data group

March willbe thestart ofnew-look PSG agenda.Meetings willbe localto the area-basedissue toensure relevant attendance.

Action:Octmeeting- feedbackfrom PSGgroup newprocess.

Thedata groupwill reviewdata sources(see recommendationsfor datasharing).

Theywill focuson Emerging/Preventing/ Sustainingas wellas usingprofessional judgmentto spotissues.

CllrCD askedwhere willissues beraised. LRexplained thatissues wouldbe broughtto theT&CG meetings and prioritised there.

The PSGis reactiveand mayspot issues,which canthen befed upto the TCGif necessary. ClaireGilbey (interim Chair of the PSG) will attend T&CG meetings.

CllrCD askedat whatpoint doelected members getinvolved- LRadvised atquarterly reportingstages andat Board meetings.

RSadvised thata keymeasure ofsuccess will bewhether Membersfeel theyare gettingthe infoupdates. Ifnot, then adjustments can be made.

Cllr AB feltshe didn’tknow aboutissues in herarea thatshe readin thedata report.LR respondedthat thisis a new system and advised that Police crime data is publicly available. The data group won’t update the board every time there is a minor change.

Nextstep -Toolkits creation anddevelopment. Meetingstbc.

KeyFindings werethat SCDCis achanging districtwith changingpatterns. Onlinegrooming isbecoming more prevalent and another challenge is managing the impact of local authority budget cuts.

Strategic Assessment

Agreement- SA &DG report-ALL AGREED

Toolkits &Toolkit Group- PR

PRexplained hisproposed illegalencampment Toolkit.

The OPCCfunding shouldbe usedin differentareas toproduce products& learnings (offer andask, something practical) that can be shared across the entire County. Encampments are a circular issue, which require resources. Legislation is not changing and there are challenges regarding shrinking resources & financial cuts. Parish Council's need to increase their resilience to manage encampments incorporating Community Thinking. Interms of history:Travellers usedto work for water/food seasonalwork – now trespass is only way to survive because there is no longer exchange of land for work. This message is being fed back from the Gypsy Council and explains the modern position that Travellers find themselves in. The impact of another community arriving into an existing community has undesirable outcomes, including (from the existing parish) hysteria, racism and hate incidents and (from Travellers) perceived upturn in anti-social behaviour & crime.

There isa ‘resiliencedeficiency’ incommunities. MostTravellerfamilies havea traditional/seasonal route thatis known. Therefore, Police can predict where the families will be and when. The work exchange is no longer available, but the idea is to bring the adapted old model back into the modern world. Parish Councils (PC) are landowners - they currently have little or no training on how to deal with matters with no full-time members of staff. Many have no resilience plans. Duxford/ Milton have had significant events over the last few years that have disrupted the community. The Police want to create a charter for the Parish Councils to problem solve these circumstances. We have access to money & micro grants to give them to develop toolkits.

We areasking PCsto gofrom reactiveto prepared,offering thema menuof support,whereby they must complete training to be able to access grants.

1.  MandatoryCohesion training,which immediatelydiffuses tension.Trials lastyear weresuccessful.

2.  The parish must have a plan for when travellers arrive - who does what/ who updates facebook/ who meets thetravellers/how toinstigate legalproceedings. We(partners, ledby police)will help createthis plan.

3.  Collaborationwith partners-what canyou expectfrom Police/County/DistrictCouncil etc.

Thenwe willoffer: a. microgrants b.paid legaltraining (1day) includingpaperwork templates.

Toolkit will offer advice on ‘Must Do’s’ as well as what else could be done, e.g.

1.  Setup Comms& reassurancecomms forresidents- facebook,free apps-'wasteland' (canbe used; flood alerts also)

2.  Communitycontracts –agreed /shared commitmentsfrom Travellers(e.g. to behavein agiven way) and the Community (e.g. who will then provide water/bin bags).

Partof theinformation in theToolkit willbe around educationregarding timingsto evict atravellerdepending on who owns the land. Eg. County land – 1 week /Parish land- 3 days.

Removes misinformationthat policeare doingnothing whenthese incidents occurand keepseveryone educated about the time frames.They plan to hold Parish consultation at Milton & Duxford

Conversation withmembers andcommunities

Thiswas coveredabove

SLA

Jointagreement betweenCounty –for informationonly. Anyquestions contactLR