Decisions

Decisions published

15/09/2021 - Commissioning of Remedial Drainage Works, Northstowe Phase 1 Allotment and Orchard Land ref: 11702    Recommendations Approved

The purpose of this decision is to commission a contractor to install field drainage to rectify waterlogging in the Northstowe Phase 1 allotment and orchard land. This will bring the land into a serviceable condition and ensure it remains fit for purpose in the long term. The land has not proven to be free draining; the drainage solution proposed accords with the drainage strategy for this area. The freehold of the allotment and orchard land belongs to the district council. The allotments are operated by the Northstowe Horticultural Association under licence; plot holders are unable to work their plots whilst the drainage issue remains unresolved. Officers undertook a procurement exercise inviting contractors to devise and cost a solution to prevent future waterlogging and a successful bidder has been identified. This would result in the district council incurring £27kin costs, which will be reimbursed from the Phase 1 Open Space Management and Maintenance fund as agreed by the Phase 1 Northstowe Open Space Management Steering Group (August 2021).

Decision Maker: Head of Transformation

Decision published: 15/09/2021

Effective from: 15/09/2021

Decision:

To commission the drainage works required.

Wards affected: Longstanton;

Lead officer: Clare Gibbons


14/09/2021 - Hackney Carriage and Private Hire Licensing Policy Review ref: 11701    Recommendations Approved

On 7 September the Licensing Committee met to discuss proposed changes to the Hackney Carriage and Private Hire Policy. It was decided that only part of the amendments would be considered which were urgent or pressing (or mandatory), with a decision that other matters be discussed at a workshop prior to a further Committee in November.

 

Recommendations for Consideration

 

The following recommendations were agreed:

 

1.Fixing of plates

 

To amend paragraph 3.6 e and k in the policy (reference to bolting plates to vehicles) to be “securely fixed”.

 

Rationale

To allow officers to explore more cost effective and more sustainable solutions to plates. One option is to switch to an adhesive variant of the plate which avoids the need for brackets being bolted to vehicles. Agreeing to this proposal will allow officers to undertake a procurement exercise to enable alternatives to be considered.

 

2. CCTV

 

The current policy mandated that all vehicles were to have CCTV installed by no later than March 2021. The Licensing Committee agreed that this would be amended to “no later than March 2023”.

 

Rationale

 

As this date has now passed, and CCTV has not been installed into vehicles due the recent (and ongoing) effects of the pandemic upon staff resources, capacity and the taxi trade, this policy must be amended to extend the implementation date. The additional time would allow the sourcing of CCTV in line with the agreed specification and allow officers to consider best practice amongst other Authorities.

 

In addition, it should be noted that in July 2020, the Department for Transport’s (DfT) Statutory Taxi and Private Hire Vehicle Standards were published, which included new and additional guidance on CCTV. In particular, it stated that the government is fully supportive of the use of overt surveillance cameras in a public place (taxis and private hire vehicles), whenever that use is:

 

• in pursuit of a legitimate aim;

• necessary to meet a pressing need;

proportionate;

• effective, and;

• compliant with any relevant legal obligations.

 

The guidance also stated that: “The imposition of a blanket requirement to attach CCTV as a condition to a licence is likely to give rise to concerns about the proportionality of such an approach and will therefore require an appropriately strong justification and must be kept under regular review”.

The additional time scales will allow Officers to consider  existing evidence and

data, to ensure this aspect of the policy remain robust and meets the most recent

guidance.

 

 

3 . Mandatory Amendment

 

The inclusion in the Policy relating to a new tax conditionality requirement for Drivers coming into effect in April 2022.

 

(The second aspect was no longer accepting an EU Passport as right to remain and work in the United Kingdom (this is not within the Policy))

Decision Maker: Lead Cabinet member for Environmental Services and Licensing

Decision published: 14/09/2021

Effective from: 22/09/2021

Decision:

To amend the Policy at the three points detailed above.

Wards affected: (All Wards);

Lead officer: Rachel Jackson


10/09/2021 - Community Chest Grants (August) ref: 11700    Recommendations Approved

On 27 August 2021 the Grants Advisory Committee reviewed all Community Chest applications 16 June 2021 and 15th August 2021, to the Community Chest funding scheme during 2021/2022.

 

9 Community Chest Applications were brought forward in Appendix A of the meetings report pack 27 August 2021 Agenda Pack . 8 applications were approved and one was deferred.  The total amount of the funding requested is £6,791.35.

 

After consideration of these applications, the Committee recommended to the Lead Cabinet Member for Finance that:

 

Community Chest Applications

 

  1. Arthur Rank Hospice (BNTSJXGH)– to be funded at the requested amount of £1,000
  2. Foxton Football Club (TXMMDXXG) – to be funded at the requested amount of £1000
  3. Gamlingay Schools Out Club (TCSCDBTD) – to be funded the requested amount of £350
  4. Hardwick Pre School (PWPDTNMW) - to be funded at the requested amount of £1000
  5. Harston Residents Group (JXWFDGDV) - to be funded at the requested amount of £441.36
  6. Meldreth Bowls Club (JNLCSPZX) - to be funded at the requested amount of £1000
  7. Northstowe Community Wing (ZZGDWWGM) - to be funded at the requested amount of £1000
  8. Wilbraham Memorial Hall (FVZGBTBZ) - to be funded at the requested amount of £999.99

 

 * Please refer to further information section

Decision Maker: Lead Cabinet member for Finance

Decision published: 10/09/2021

Effective from: 18/09/2021

Decision:

To accept the recommendations of the Grants Advisory Committee (see above).

Wards affected: (All Wards);

Lead officer: Jason Clarke


06/09/2021 - Quarter One Performance Report ref: 11688    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 06/09/2021 - Cabinet

Decision published: 07/09/2021

Effective from: 15/09/2021

Decision:

Cabinet:

 

Noted the KPI results and comments at Appendix A and progress against Business Plan actions at Appendix B


06/09/2021 - Corporate Fraud Strategy ref: 11692    For Determination

To adopt the Strategy.

Decision Maker: Cabinet

Made at meeting: 06/09/2021 - Cabinet

Decision published: 07/09/2021

Effective from: 15/09/2021

Decision:

Cabinet:

 

Adopted the Corporate Fraud Strategy; acknowledging the governing body’s responsibility for ensuring that risks associated with fraud and corruption are managed effectively across all parts of the organisation.

Lead officer: Tara Nutbeam-King


06/09/2021 - South Cambridgeshire Community Safety Partnership (CSP) Action Plan ref: 11690    For Determination

SCDC Cabinet has to approve the CSP Plan as we are the lead agency on the Partnership.

Decision Maker: Cabinet

Made at meeting: 06/09/2021 - Cabinet

Decision published: 07/09/2021

Effective from: 15/09/2021

Decision:

Cabinet:

 

Agreed the content of the Action Plan for 2021/22 as set out in Appendix A, and the lead role the Council takes in its delivery and the resources committed to it.

Lead officer: Kathryn Hawkes


06/09/2021 - Housing Revenue Account Outturn ref: 11694    For Determination

Comparison of budget to actual for 20/21.

Decision Maker: Cabinet

Made at meeting: 06/09/2021 - Cabinet

Decision published: 07/09/2021

Effective from: 06/09/2021

Decision:

Cabinet:

 

a)    Noted the 2020/21 revenue outturn position and the net underspend in the year of £1.091 million, and the explanations provided for the variances compared to the approved 2020/21 revenue budget;

b)    Noted the overall reduction in the Housing Revenue Account balance as at 31 March 2021 to £4.639 million;

c)    Recommended to Council the Housing Revenue Account Revenue Budget Carry Forwards in the sum of £0.035 million, in relation to Consultancy costs.

d)    In relation to the Capital Programme:

(i) Noted the 2020/21 capital outturn of £15.987 million;

(ii) Recommended to Council the carry forwards to 2020/21 of £1.822 million in relation to HRA Housing improvements due mainly to slippage.

(iii) Recommended to Council carry forward amounts of £1.213 million to 2021/22 in relation to HRA housebuilding during 2020/21, due to slippage.

(iv) Noted that a full review of the Capital Programme will be submitted to Cabinet at its October 2021 meeting to include re-phasing of the existing programme and new Capital bids for the next budget cycle.

Lead officer: Farzana Ahmed


06/09/2021 - General Fund Outturn ref: 11696    For Determination

Comparison of budget to actual for 20/21.

Decision Maker: Cabinet

Made at meeting: 06/09/2021 - Cabinet

Decision published: 07/09/2021

Effective from: 06/09/2021

Decision:

Cabinet:

 

a)    Acknowledged the 2020/21 general fund revenue outturn position and the net underspend (after income from Taxation and Government Grants) in the year of £0.281 million and the explanations provided for the variances compared to the revised 2020/21 revenue budget;

b)    Acknowledged the consequent decrease in the General Fund as at 31 March 2021 of £1.994m to around £14.5m;

c)    In relation to the Capital Programme:

(i) Noted the 2020/21 capital outturn of £43,252 million;

(ii) Recommended to Council the carry forwards of £2.081 million in relation to General Fund capital projects due mainly to slippage.

(iii) Recommended to Council additional lending of £5.237 million in 2021/22 to enable Ermine Street housing to meet its target of 500 property purchases.

(iv) Noted that a full review of the Capital Programme will be submitted to Cabinet at its December 2021 meeting to include re-phasing of the existing programme and new Capital bids for the next budget cycle.

Lead officer: Farzana Ahmed


06/09/2021 - Quarter One Financial Monitoring ref: 11693    For Determination

To note the spending compared to budget.

Decision Maker: Cabinet

Made at meeting: 06/09/2021 - Cabinet

Decision published: 07/09/2021

Effective from: 15/09/2021

Decision:

Cabinet:

 

a)    Acknowledged the forecast 2021/22 revenue position against the approved revenue budget shown in Appendix B, the projected major variances with reasons for these variances at Appendices C1 and C2 and the action being taken to address the underlying issues.

b)    Acknowledged the latest Capital Programme 2021/22 position as shown in Appendix D.

Lead officer: Farzana Ahmed


06/09/2021 - Medium Term Financial Strategy ref: 11695    For Determination

Agree the updated MTFS.

Decision Maker: Cabinet

Made at meeting: 06/09/2021 - Cabinet

Decision published: 07/09/2021

Effective from: 06/09/2021

Decision:

Cabinet:

 

a)    Acknowledged the projected changes in service spending and the overall resources available to the Council over the medium term.

b)    Recommended to Full Council the refreshed Medium Term Financial Strategy at Appendix A and updated financial forecast at Appendix B.

Lead officer: Peter Maddock


06/09/2021 - Local Government (Miscellaneous Provisions) Act 1982 - Street Trading ref: 11689    For Determination

To Adopt Act to enable Street Trading controls to be applied District-wide.

Decision Maker: Cabinet

Made at meeting: 06/09/2021 - Cabinet

Decision published: 07/09/2021

Effective from: 15/09/2021

Decision:

Cabinet:

 

Approved the adoption of the Local Government (Miscellaneous Provisions) Act 1982 (“The Act”) for the whole of the South Cambridgeshire District, and designate all roads and streets within the District as Consent Streets (with the exception of the A11 and A14).

Lead officer: Rachel Jackson


06/09/2021 - Little Shelford Village Design Guide Supplementary Planning Document (SPD) ref: 11691    For Determination

A draft little Shelford Village Design Guide SPD has been prepared by the local community. The Council has been asked to take it through the relevant processes to enable it to become an SPD.

Decision Maker: Cabinet

Made at meeting: 06/09/2021 - Cabinet

Decision published: 07/09/2021

Effective from: 15/09/2021

Decision:

Cabinet:

 

a)    Approved the consultation draft Little Shelford Village Design Guide SPD, for Regulation 13 public consultation in accordance with the Town and Country Planning (Local Planning) (England) Regulations 2012 and in accordance with the consultation arrangements set out in the Consultation Statement accompanying the SPD; the consultation will be for a period of four weeks during the autumn and the setting of the dates of this consultation will be delegated to the Joint Director of Planning and Economic Development in liaison with the Lead Cabinet Member for Planning Policy and Delivery.

b)    Delegated authority to the Joint Director of Planning and Economic Development, in liaison with the Lead Cabinet Member for Planning Policy and Delivery to make editorial changes to the consultation draft SPD to comprise minor amendments and changes required to ensure accessibility.

Wards affected: Shelford;

Lead officer: Alison Talkington, Hana Loftus


03/09/2021 - Joint Response to the Bedfordshire Borough Council Draft Plan (Regulation 18) Strategy Options and Draft Policies Consultation ref: 11699    Recommendations Approved

Purpose:

To agree the response, jointly with Cambridge City council, to the Bedford Borough Council Draft Plan (Regulation 18) Strategy Options and Draft Policies consultation

 

Background

Bedford Borough Council is preparing a new local plan for the period up to 2040. The review of their current local plan which covers the period to 2030 is being progressed at pace to reflect emerging policies around the Oxford to Cambridge Arc. The council needs to submit their new local plan for examination by January 2023 to ensure their plan will remain up to date and to demonstrate five-year land supply.

 

An initial issues and options consultation and call for sites took place during summer 2020. The current consultation is on Strategy Options and Draft Policies. This consultation started on 29th June and closes on 3rd September 2021.

 

The consultation and supporting documents can be accessed on Bedford Borough Council’s website: https://www.bedford.gov.uk/planning-and-building/planning-policy-its-purpose/local-plan-review/

 

Summary of Strategy Options and Draft Policies consultation

The Strategy Options and Draft Policies includes the following key components:

 

Four themes are proposed to reflect the vision for the future: Greener; More accessible; More prosperous; Better Places.

 

The standard method for calculating housing requirements for Bedford is 1,275 dwellings per year. The current adopted local plan requirement is 970 dwellings per year. Existing commitments (planning permissions, allocations from current local plans and an allowance for windfall, which together total 13,000 dwellings) mean that based on the standard method figure of 1,275 dwellings p.a. the new local plan will need to allocate land to provide a minimum of 12,500 new dwellings. A stepped trajectory approach may be appropriate to fit with the timeline of infrastructure delivery.

There is a need for 171ha of employment land (B type use) with 48ha in supply with a shortfall of 123ha to be allocated in the emerging plan. The council intends to allocate a number of large scale sites that are well connected to the transport network. These sites will be business parks for high technology firms associated with the Oxford Cambridge Arc.

 

The issues and options consultation suggested six development locations for growth. The consultation responses favoured focusing growth in existing urban areas, the A421 corridor, and possible new railway stations which might be delivered through East West Rail.

 

In the Strategy Options and Draft Policies consultation, four spatial strategy options have been put forward, which are a short list of strategy options following consideration of a long list in relation to evidence and Sustainability Appraisal. The four options include a mixture of development in and around the urban area, development on the A421 transport corridor, rail-based growth parishes, southern and eastern parishes and two new settlement proposals at Wyboston and/or Little Barford in the north east of the Borough, connected to East West Rail station location options.

 

These new settlement proposals are included within three of the four spatial strategy options.

The council is not proposing to allocate any small sites as they expect sufficient small sites to continue to be delivered through windfall development. Policies relating to town centres and development management are also included.

Aspects of relevance to Greater Cambridge

Given that the South Cambridgeshire and Bedford Borough boundaries do not adjoin we consider it unlikely that the Bedford Borough Plan would have direct impacts on our districts. However, given the possible growth at new settlements in the north east of Bedford borough linked to East West Rail we would like to highlight at a high level, potential strategic cross-boundary matters of relevance (under the Duty to Cooperate) between Bedford Borough and South Cambridgeshire and Cambridge (noting that Cambridge and South Cambridgeshire are producing a joint plan: strategic cross-boundary matters affecting one district will have implications for the other).

 

Proposed main response points:

We therefore propose to make the following main response points, noting ongoing uncertainties (see Appendix A for the full response).

  • support the broad approach that Bedford Borough Council has taken to developing the emerging spatial strategy in terms of considering carbon emissions and natural capital as integral components to inform the preferred approach
  • note that three of the four emerging preferred Bedford Borough Local Plan strategy options include a new settlement (linked to the proposed East West Rail station at a location between St Neots and Tempsford) at either Wyboston and/or Little Barford
  • highlight that we will be consulting on our First Proposals Greater Cambridge Local Plan in autumn 2021, including identifying an expanded Cambourne as a broad location for future growth in the 2030’s to respond to the opportunity that will be provided by the proposed East West Rail that includes a station at Cambourne
  • note that the recently adopted Central Bedfordshire Local Plan 2015-35 includes Policy SP1a: Partial Review of the Local Plan, which identifies the need to review the plan within the next six months “in order to investigate, as part of the wider statutory plan-making processes and identify where necessary, opportunities for future growth that can capitalise on any appropriate commitments to improve existing, or provide new, strategic infrastructure”.

In the light of the above, suggest that there is potential for there to be strategic cross-boundary matters of substance between Bedford Borough, Central Bedfordshire and South Cambridgeshire (and Cambridge), as well as with Huntingdonshire, particularly in relation to economic roles, and transport impacts and opportunities of these existing and potential new settlements.

Decision Maker: Lead Cabinet member for Planning

Decision published: 03/09/2021

Effective from: 11/09/2021

Decision:

For the Joint Director for Planning and Economic Development and Lead Cabinet member for Planning Policy and Delivery agree the response to the Bedford Borough Council Draft Plan (Regulation 18) Strategy Options and Draft Policies consultation as set out in Appendix A.

 

A parallel decision is being considered by Cambridge City Council to be agreed, and delegated authority is given to the Joint Director for Planning and Economic Development to agree any minor amendments to the response agreed by the City Council that are consistent with the response at Appendix A.

Wards affected: (All Wards);

Lead officer: Stuart Morris