Issue - meetings

Verbal update. 

It was confirmed that the ICT Strategy Review was presented to SMT on 5 March and that feedback was awaited. 

Report to be tabled at the meeting. 

An updated ICT Project review was circulated at the meeting.

CRM

No change in status since last month.

The Head of ICT confirmed that no payments had been made to the County Council since the year 2006/07, when 40% of the total contract had been paid.  This amounted to £84,000 and covered phase 1 of the project plus the contract let.  It was further confirmed that no payments had been made for works not completed.  

The Portfolio Holder requested a joint meeting with Northgate and the County Council..

Finance/M3

The Head of ICT confirmed that £67k had been paid for work delivered, made up from £55.5k from ICT budgets and £11.5k from Environmental Health.  The Portfolio Holder asked to be advised of the total value of the contract. 

Landcharges

Updated data has been submitted and returned with few errors resulting in increased confidence in the system, but further feedback is awaited.

HR/Payroll

Fenland proposals are moving forward.

GIS 

Reported on target and confidence high.  It was confirmed that funding was secure providing the target date of 31 March achieved.

CB Direct

Will be presented to SMT on 19 March 2008.  No costings ready, due to issues with TUPE.

Other projects. 

SR confirmed that those projects listed in italics were either completed or about to be completed.

The Portfolio Holder requested that the list be prioritised with timescales for completion and benefits for customers

A review of video conferencing was requested to be included on the agenda for the next meeting.

Update 

The Head of ICT said that the ICT Strategy report would be presented to Senior Management Team on 20 February 2008. 

It was suggested that the Strategy Report and the Service Review be combined and presented to the Scrutiny and Overview Committee on 20 March.

SR reported that the ICT strategy was slightly overdue for its 12 monthly review.  He said that this would be undertaken within the next couple of weeks, after which the document would be passed for critique to SOCTIM (Society of IT Managers, a public sector body).  

The Portfolio Holder requested that the document be revisited with a view to addressing the mid-term future (5 years).

After critique by SOCTIM, the document is to be reviewed by the Scrutiny Committee.

Cabinet RECOMMENDED TO COUNCIL that:

(a)               the Information and Communications Technology (ICT) Strategy 2006-2009 be adopted; and

(b)               authority be delegated to the Resources, Staffing, Information & Customer Services Portfolio Holder and Chief Executive for approval of any subsequent changes.

Council RESOLVED that:

(1)               The Information and Communications Technology (ICT) Strategy be adopted.

(2)               Authority be delegated to the Resources, Staffing, Information and Customer Services Portfolio Holder and Chief Executive for approval of any subsequent changes.

Council RESOLVED that:

(1)               The Information and Communications Technology (ICT) Strategy be adopted.

(2)               Authority be delegated to the Resources, Staffing, Information and Customer Services Portfolio Holder and Chief Executive for approval of any subsequent changes.

A copy of the Strategy is enclosed separately for members of Cabinet. 

Cabinet RECOMMENDED TO COUNCIL that:

(a)               the Information and Communications Technology (ICT) Strategy 2006-2009 be adopted; and

(b)               authority be delegated to the Resources, Staffing, Information & Customer Services Portfolio Holder and Chief Executive for approval of any subsequent changes.

The Resources, Staffing, Information & Customer Services Portfolio Holder introduced the strategy, noting that it was difficult to produce such a document amidst constant developments in technology.  It was key to have a robust, scaleable and flexible strategy to enable residents to carry out all District Council-related business electronically if they so wished.  He felt confident that the strategy would be delivered on target as the majority of infrastructure was in place and the Council was no longer as dependent on third party suppliers.

Inconsistencies in the report regarding staffing figures would be investigated and reported to Council on 26 October 2006, and the Resources, Staffing, Information & Customer Services Portfolio Holder undertook to provide a detailed financial background on the agenda for that meeting.

Cabinet RECOMMENDED TO COUNCIL that:

(a)               the Information and Communications Technology (ICT) Strategy 2006-2009 be adopted; and

(b)               authority be delegated to the Resources, Staffing, Information & Customer Services Portfolio Holder and Chief Executive for approval of any subsequent changes.