Issue - meetings

Street Naming and Numbering: Review of Policy & Charges

 

 

Meeting: 30/05/2012 - Weekly Bulletin (Item 15.)

Address Management Policy

The Policy & Performance Portfolio Holder APPROVED the revised Address management Policy and the associated charges, subject to the changes made at the meeting.

 

Decision taken and published 15 May 2012.

Meeting: 15/05/2012 - Policy and Performance Portfolio Holder's Meeting (Item 38)

38 Address Management Policy pdf icon PDF 26 KB

A copy of the Policy is attached showing tracked changes. A final version is also attached to the agenda on the council’s website which can be found by following the links at www.scambs.gov.uk/meetings

 

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Additional documents:

Decision:

The Policy & Performance Portfolio Holder APPROVED the revised Address management Policy and the associated charges, subject to the changes made at the meeting.

Minutes:

The Head of ICT and the GIS and Information Manager presented the report and draft Policy, together with tabled charts indicating the income generated from Street Naming and Numbering Charges for 2011-12. The Portfolio Holder considered the contents of the Policy on a page-by-page basis and as a result, the following changes were made:

 

·         Page 13 – insertion of the word both between Together, and these responsibilities

·         Page 13 -  insertion of the words affect or apply to at the end of the sentence

·         Page 14 – replace on with of / delete the words This includes and who

·         Page 18 – add the words or body

·         Page 18 – add the words The consultation period shall last 14 days and Final determination will be given by the Portfolio Holder

·         Page 19 – delete Furthermore, proposed names which relate to that of a living person will not be considered and Street names should not promote an active organisation or individual

·         Page 19 – the last 3 bullet points should read the same as the relevant points on page 25

·         Page 20 – replace followed by alphabetical suffixes to followed by an alphabetical suffix

·         Page 29 – delete sentence beginning However, the Council will not be …

·         Generally throughout the document, replace references to `first person’, ie us, we etc with `third person’, ie the Council

 

In conclusion, the Portfolio Holder noted the inter alia that SCDC was one of the leaders in compensation received from Royal Mail for contributions to the Royal Mail database Postcode Address File (PAF)

 

The Policy & Performance Portfolio Holder APPROVED the revised Address Management Policy and the associated charges, subject to the changes stated above.

 

The final version of the Address Management Policy and the table of income generated during 2011/12 are attached to these minutes.

Meeting: 12/04/2012 - Policy and Performance Portfolio Holder's Meeting (Item 34)

34 Address Management - Revisions to Address Management Policy pdf icon PDF 26 KB

Additional documents:

Decision:

The Policy and Performance Portfolio Holder, having noted that technical difficulties had occurred during the formatting of the contents of the policy, DEFERRED consideration of the revised Address Management Policy until his meeting on 15 May 2012.

Minutes:

The Policy and Performance Portfolio Holder, having noted that technical difficulties had occurred during the formatting of the contents of the policy, DEFERRED consideration of the revised Address Management Policy until his meeting on 15 May 2012.

Meeting: 16/02/2011 - Weekly Bulletin (Item 11.)

Street Naming and Numbering - Charges

The Policy & Performance Portfolio Holder

(a)               APPROVED the draft Address Management Policy, subject to the changes agreed at the meeting, and

(b)               AGREED the charges for Street Naming and Numbering, subject to the changes agreed at the meeting for adoption by the Council with effect from 1 April 2011.

 

Decision taken Tuesday 15 February 2011 and published Wednesday 16 February 2011.  Call-in expires at 5 pm on Wednesday 23 February 2011.  Decision can be implemented from Thursday 24 February 2011 if not called-in. 

Meeting: 15/02/2011 - Policy and Performance Portfolio Holder's Meeting (Item 39)

39 Street Naming and Numbering - Charges pdf icon PDF 36 KB

Additional documents:

Decision:

The Policy & Performance Portfolio Holder,

 

(a)               APPROVED the draft Address Management Policy, subject to the changes agreed at the meeting, and

(b)               AGREED the charges for Street Naming and Numbering, subject to the changes agreed at the meeting for adoption by the Council with effect from 1 April 2011.

Minutes:

Paul Grainger, GIS and Information Manager was in attendance for this item.

 

The Portfolio Holder considered the proposed fee payment structure for street naming and numbering, which would enable the recovery of some of the costs of providing the service.

 

·                 Graphs were circulated by the Portfolio Holder to Cllr Lynda Harford who was present at the meeting, which showed the comparable costs of the local authorities named in Appendix 2 to the policy, together with his suggested charges. The Portfolio Holder’s proposed changes to the scale of charges reduced the number of steps required for the number of plots/proposed fee ratio

·                 The Principal Accountant informed the Portfolio Holder that any comparison with other authorities needed to be treated with a degree of caution as they had a higher number of overheads compared with SCDC

·               The Head of ICT informed the Portfolio Holder that the proposed charge for additional plots over 101 should have read £10 and not £5 as shown in the table at para 12 of the report

·               Senior Management Team had endorsed the proposed scale of charges

·               The charges would be subject to a 6-month review

·               Cllr Lynda Harford agreed with the officer’s recommendation and to err on the side of caution in case of the possibility of the proposed charges being challenged

 

The Policy & Performance Portfolio Holder, having considered the options,

 

(i)                  AGREED the charges for Street Naming and Numbering, as set out in the table at para 12 of the report, subject to an amendment of the wording `Naming a new or re-naming an existing property’ to `Re-naming an existing property and the charge for Re-naming an existing property to be amended from £50 per dwelling to £30 per dwelling. The charges to become effective from 1 April 2011.

 

Copies of amendments made to the Address Management Policy by the Portfolio Holder were circulated for consideration. As a result of the ensuing discussion, the following changes to the Policy were made:

 

(a)        Para 2.1 – insert the following paragraph after the first set of bullet points:

 

`Any new naming and numbering scheme shall be as simple and clear as possible, to enable emergency vehicles to rapidly locate any house, and to prevent visitors from becoming disoriented or lost.’

 

(b)        Para 2.1- replace the third bullet point within the second set of bullet points with the following:

 

`Streets may occasionally be named after people. It would be preferable not to do so unless the person whose name has been suggested is in some way related to the particular area or village where the development is taking place and is deceased.  A street must never be named using both parts of a person’s name (this may cause confusion to an emergency operator between a patient’s name and an address). With the exception of saints or members of a royal family, the surname alone is to be used.

 

(c)               Para 2.1 – add the following text to the end of the first bullet point in the 3rd set  ...  view the full minutes text for item 39