Agenda and draft minutes

Grants Advisory Committee
Tuesday, 27 November 2018 10.00 a.m.

Venue: Monkfield Room, First Floor. View directions

Contact: 03450 450 500 Email: Democratic.Services@scambs.gov.uk 

Items
No. Item

1.

Apologies for Absence

Apologies received from Councillor Peter McDonald.

Minutes:

Councillor Peter McDonald sent Apologies for Absence.

2.

Declarations of Interest

Minutes:

Councillor Sue Ellington declared a non-pecuniary interest as a Trustee of the Care Network (Agenda Item 5).

 

Councillor Jose Hales declared a non-pecuniary interest in the Grinnel Hill BMX Club and Melbourn Bowls Club (Agenda Item 4).

3.

Minutes of Previous Meeting pdf icon PDF 128 KB

To authorise the Chairman to sign the Minutes of the meeting held on 28 September 2018 as a correct record.

Minutes:

The Grants Advisory Committee authorised the Chairman to sign, as a correct record, the Minutes of the meeting held on 28 September 2018 subject to:

 

Minute 5 – Mobile Wardens Scheme

In the recommendation, replace “…at Appendix A…” with “…in Appendix A…”.

4.

Community Chest: Funding Applications pdf icon PDF 242 KB

Additional documents:

Minutes:

The Grants Advisory Committee considered a report detailing applications received between 8 October 2018 and 11 November 2018 for funding from then Community Chest.

 

Members considered each application in turn. During the debate, the following points were made:

 

·        Where multiple awards are made in respect of a particular piece of equipment, the Council should explore the options for entering into a commercial arrangement with a local supplier of, for example, grass mowers, as a way of increasing availability while potentially saving costs.

·        The Council should, where appropriate, seek recognition for grants made. This could include the display of the Council’s logo at events or on promotional material, or the provision by grant-aided bands of public concerts

·        All applicants should be required to provide details of the number of members they have

·        Council officers should offer advice and guidance on how to complete applications to best effect where such expertise is not otherwise available

The Grants Advisory Committee made the following recommendations to the Lead Cabinet Member for Finance:

 

Applicant

Village(s) affected

Description

Total applied for (£)

Total recomm-ended (£)

Additional conditions/ comments

Papworth Everard Allotment Association

Papworth

Purchase a ride on mower

1000.00

1000.00

 

Grinnel Hill BMX Club

Melbourn and surrounding

Site improvement

974.95

974.95

 

Friends of Histon & Impington Rec

Histon & Impington

 

Purchase a triobike for H&I and surrounding villages

1,000.00

1,000.00

 

Active New Communities

Northstowe  Willingham
Longstanton

Marketing, hall & coaching costs for taster sport sessions

1,000.00

1,000.00

 

City of Cambs Brass Band Youth Academy & Training Band

Multiple

Production for a CD recording

1,000.00

1,000.00

Mention of SCDC in sleeve and insert of logo

Melbourn Bowls Club

Melbourn and surrounding

Replacement pushers

725.00

725.00

 

Disability Cambridgeshire

Multiple

Upgrade IT

1,020.00

Deferred

 

The Countryside Restoration Trust

Barton and Comberton

Purchase of pitchforks, hay rakes and scythes to manage hay meadows

600.00

Deferred

 

Toft Historical Society

Toft

Erect memorial for WW1, confirming status as Thankful Village

300.00

300.00

Mention of SCDC in program during launch

1st Bourn Scout Group

Bourn and surrounding

Purchase a container for storage

1,000.00

1,000.00

Conditional award once planning permission is granted

Milton Colts Under 10 Navy

Milton

To purchase indoor training facilities, specialist coaching and a portable shelter

 

600.00

212.99

Grant awarded for portable shelter only

1st Papworth Scout Group

Papworth Everard

Purchase camping equipment

1,000.00

1,000.00

 

 

5.

Grants to Voluntary Sector: 6-Monthly Update Report pdf icon PDF 160 KB

Additional documents:

Minutes:

The Grants Advisory Committee considered in detail a report examining the delivery of grant programmes to the voluntary sector funded by the Council in Quarters 1 and 2 of 2018-19.

 

The Grants Advisory Committee

 

1.     Noted the report subject to the following comments

 

·        The importance of identifying the number of active members that belong to the groups being funded, or clients being supported

·        The desirability of committee members having a digital map to help them determine the distribution of funds across the district.

 

2.     Recommended that the Lead Cabinet Member for Finance approve the reallocation to the Community Chest of £4,000 from the Cambourne Church / Cambourne Children’s Centre project, which had been unable to proceed as intended.

6.

Date of next meeting

The next Grants Advisory Committee will take place on Thursday 13 December 2018 at 10.00am.

Minutes:

Members noted that the next meeting of the Grants Advisory Committee would be on Thursday 13 December 2018 at 10.00am.

7.

Schedule of meetings 2019-2020

The Committee is asked to decide on a preferred frequency of meetings so that a schedule of meetings can be compiled up to, and including, April 2020. As far as possible, room bookings will be made on the same day of the month and at the same time.

Minutes:

This item was not discussed.